YES 4 Youth Opportunity Learning and Development Administrator at SBV Services (Pty) Ltd.

Description

Provide administrative support to the Learning and Development Department in the achievement of the set deliverables.

• Establishes and maintains the skills module on the HR Information System (HRIS) and the Learner Management System (LMS) (Loading new employees, delinking terminated employees, password resets etc.)
• Obtains training certificates from suppliers when located at the Support Office, uploading onto the HRIS and arranging for distribution to the centres
• Where required, arrange the necessary venues and activities for learning interventions.
• Support the Head: Learning and Development to conduct an extensive skills audit annually, verify qualifications on MIE and upload certificates onto HR Information System (HRIS)
• Monitor and administer the Bursaries and Learning and Development inbox, ensuring the 2-day turnaround time is met.
• Validate and maintain the asset master for Learning and Development, tracking all assets that are within the regions on a quarterly basis.
• Onboarding of learnerships / YES / Graduates etc. onto HRIS
• Monthly payroll input for relevant programmes (learner, grad, YES etc.)
• Participate in monthly orientation of new employees.
• Order stationery and training resources in line with standards and regulations.
• Maintain confidentiality of information and documentation at all times.
• Assist with queries as and when required

Provide BBBEE Administrative support

• Capture registers and all training related information & file supporting documents on SharePoint
• Provide administrative support during BEE verification

Provide Bursary Administrative support

• Oversee the bursary email mailbox
• Processing of bursary applications and updating the Bursary tracker for review by Head: Learning and Development
• Drafting all bursary agreements
• Loading all bursary payments on Fraxion for payment
• Regular progress tracking of all approved bursaries
• Following up for all final results at the end of semester
• Loading all completed qualifications on Sage

Adhere to compliance and risk

• Maintain & Update the Skills Module on SAGE, providing guidance and support to the HR and SBV teams.
• Quality checks of information on the Skills Module on SAGE

Support management with reporting and validation of legislative reporting

• Provide assistance to the Organisational Development Manager in the validation of the information contained in the WSP and ATR plan completed by the Academy
• Provide the Academy with a list of new and separated employees to ensure the trackers are updated accordingly.

Finance Administration Support

• Load all approved quotes and invoices on Fraxion
• Where applicable, support SBV employees by loading Fraxion reimbursement requests related to training or professional memberships

Maintain a strong relationship with internal and external stakeholders to ensure flawless execution of training plans and communications

• Create and maintain relationships with internal stakeholders (employees, line managers, executives) and external training partners
• Engage with all key stakeholders on a continuous basis to ensure the deliverables of the department are executed in alignment with the department and SBV goals.

Governance

• Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
• Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.

Live the organisation culture within one’s centre

• Live the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission

Requirements

Minimum Requirements: Work Experience

• 1-2 years as an administrator that includes 1 years’ experience compiling reports in the training or HR environment
• Prior experience in HR Information systems (preferably SAGE) or LMS will be advantages

Minimum Requirements: Education

• HR 1-year diploma
• MS Office intermediate level