Senior Finance Manager at Housing Development Agency (HDA)

Reporting Line: Chief Financial Officer

Ref: HDASFM001

Main Purpose: The incumbent will be responsible for managing and overseeing the financial operations of the entity, ensuring that all financial practices are conducted in line with the Public Finance Management Act (PFMA), Treasury Regulations, and other applicable regulatory frameworks.

Key Performance Areas:

Budgeting and Financial Reporting

• Manage and oversee the budget preparation process, provide advice to stakeholders, and review the budget proposal prior to submission to CFO.
• Oversee and manage the budget monitoring process, the production of monthly and quarterly budget expenditure reports and provide recommendations and advice to address significant variances.
• Manage and ensure reports are submitted timeously as per the guidelines.
• Manage and ensure the budget is monitored and implemented accordingly.
• Direct and manage quarterly and annual reports submissions to relevant authorities.
• Ensure development of accuracy of all financial reports.
• Manage statutory reporting to the EXCO, Board, ARC, Department of Human Settlements and National Treasury.
• Monitor the operation of accounting systems, controls and procedures in order to ensure the integrity of the financial information and review and manage the finalisation of Annual Financial Statements.
• Oversee the full budget cycle, including planning, coordination, consolidation, and submission. Provide technical guidance and advisory support to internal stakeholders to ensure alignment with strategic objectives and funding requirements.
• Conduct comprehensive analysis and critical review of the budget proposal prior to submission to the Chief Financial Officer (CFO) to ensure accuracy, alignment with strategic objectives, and compliance with financial policies and regulatory requirements.
• Ensure that the budget, financial reports, and expenditure reports (monthly and quarterly) are accurately prepared and submitted timeously to all relevant stakeholders.
• Manage the surplus retention process, ensuring full compliance with PFMA and Treasury requirements, and facilitate the timely submission of applications and supporting documentation to the applicable authorities.

Annual Financial Statements

• Oversee and manage the planning process for the preparation of quarterly and annual financial statements, ensuring accuracy, compliance, and adherence to reporting timelines.
• Monitor and review project finance reports to ensure accuracy, analytical integrity, and proper inclusion in the financial statements.
• Prepare and review monthly, quarterly, interim and year-end financial results and supporting schedules for the year-end audit.
• Facilitate the continuous review of the Annual Financial Statements during the audit period.
• Ensure timely submission of statutory reports to National Treasury, Department of Human Settlements, Board, and Audit & Risk Committees.
• Ensure accuracy and reliability of financial reporting e.g. for EXCO, AFS, National Treasury etc
• Develop and Annual Financial Statement preparation plan.
• Manage, reconcile and review transactions in the SAGE system.
• Manage the accurate allocation of expenses to relevant cost centres.
• Manage the completeness, accuracy and timeous processing of transactions.
• Oversee the performance of monthly bank reconciliation for CFO to review.
• Review and approve journals as well as monthly general ledger reconciliations.
• Manage the accuracy of retention balances.
• Manage the maintenance and full compliance of fixed asset register, including Land and regional offices.
• Lead year-end audit preparation and coordinate audit engagements with AGSA and internal auditors.
• Liaise with auditors and manage audit process.
• Ensure clean audit by checking that all the daily tasks are done according to proper financial policies and procedures.
• Review monthly Fixed Asset register and associated reconciliations.
• Sign-off any fixed asset additions or disposals to be processed.
• Ensure all relevant Fixed Asset policies and procedures are maintained and applied.
• Manage Fixed Asset verification process as and when conducted.
• Oversee financial analysis of variances, risks, and opportunities to support decision-making.
• Monitor surplus/deficit assessments, retention of interest/surpluses, and grant accounting in line with PFMA requirements.
• Monitor compliance with Treasury Regulations, Instruction Notes, Circulars, and Board-approved policies relevant to the current scope of work.

Fruitless and wasteful expenditure

• Manage and identify and prepare a fruitless and wasteful expenditure register.
• Collaborate and manage the National Treasury compliance procedures on fruitless and wasteful expenditure and condonement. In line with guidelines from National Treasury.
• Ensure investigation and submission to the Committee and relevant parties for Condonement.

Administration

• Development of Finance Policies, Standard Operating Procedures, and continuous review of policies.
• Establishing control systems for financial risk management, clean financial administration, and quality assurance of all financial activities.
• Establish and maintain financial management structure, implement and monitor financial management systems.
• Manage and ensure the implementation of the approved software systems and automate where possible.
• Support CFO and CEO on special projects and request.
• Segregation of duties within Finance.

People Management

• Select, assign, lead and manage people.
• Set clear objectives for self and others and measure achievements against these objectives through implementation of the performance management system.
• Build and manage relationships with staff members.
• Manage and support staff development.
• Develop and manage the implementation of succession plans for key individuals and critical positions.
• Implement the HDA HR policies and procedures as required.

Qualifications & Experience

• An honours degree in Accounting or equivalent.
• CA(SA) qualification is required.
• A minimum of 8 years’ relevant experience in Financial Reporting and audit environment.
• A minimum of 5 years’ management experience.
• A minimum of 6-8 years’ experience in managing finance department and Financial Management.
• The applicant must be able to demonstrate the necessary competencies through experience.

Remuneration Scale: R1 015 600.00 – R1 320 300.00 per Annum (all-inclusive package)