Senior Finance Manager - SPIN at DigiOutsource

Purpose of the Role:

This role looks after the SPIN groups, and reports into the Finance Director: Spin. The responsibilities include assurance that all transactions, reconciliations, and reporting are accounted for accurately, completely and reported on timeously. The role requires the candidate to be highly numerate, well organised, deadline driven.

Duties include, but not limited to:

Financial reporting:

Monthly / quarterly management reports

• Produce monthly highlight sheet of the segment (Month on month, Quarter to quarter and Budget to Actual.
• Review of monthly management accounts including:
• Sign off on all review files and reconciliation for both income statement and balance sheet
• Such as but not limited to fraud, player balances, progressives and jumbo jackpot, vendors, accruals and prepayments,
• Monthly review of ALL open items reports to ensure that all transactions are reconciled, and queries resolved timeously, and all creditors paid timeously.  Ensure that all explanations for long outstanding and unusual items are valid and escalated in order to resolve.
• Review monthly reconciliation of accounting data to Group Reports, and drive standardisation between Group Reporting and finance records to ensure one source of truth
• Intercompany billing calculations to ensure appropriate billing across entities and in line with contracts (includes review of prepayments and accruals to ensure all costs are billed);
• SNF managers review is a reasonability review and putting an overall understanding of the month end together.
• Income statement and analytical review;
• Balance sheet and related reconciliations;
• monthly review all Trial balances to ensure completeness of the accounts;
• Country reporting analysis and support to country managers; and
• Overview and review of monthly processor balances and status of reconciliations.
• Review the SPIN Group entity profits monthly to ensure each entity is commercially viable and contractual relationships remain relevant. 
• Periodically consider whether SPIN entity objectives remain relevant and raise with the finance director where entity objectives are changing.  This is important with structural changes, new market entries and changes in tax and other governance legislation.
• Ensure standardization of reporting and schedules across all entities is maintained.

Analytical reporting

• Review all monthly product and regional income statements ensuring all splits correctly recorded.
• Review and update summaries of all monthly highlights for income statement, balance sheet and open items. (e.g. Opex report, balance notes etc)

 Data Integrity 

• Work with Tech / BI Finance and Finance Specialists to ensure the validity and accuracy of the imports of the gaming data into the financial reporting system.
• With new integrations ensure the correct accounting treatment of the data streams.

 Corporate Governance:

Board reporting and minutes

• Preparation of gaming financial data for Board Reports.

Audits

• Review of all audit files with statutory manager.
• Ensure all audit files are in the manner required for year end, quarterly and half year audits.
• Ensure audit files and all supporting schedules are in the standardised format to ensure ease of consolidation for  Group accounts.
• Drive team with the statutory manager to complete group and in country audits timeously and provide updates to the Finance Director on progress and issues identified.
• Review of statutory financial statements after the preparation of the statutory team to ensure correct allocation and disclosure of accounts in the financial statements to ensure that the financial information is useful to the end user.

 Tax management and compliance

• Review of all statutory calculations including Gaming tax, Gaming VAT, Corporate Tax, annual returns, statutory reports etc. for all gaming entities. Detailed reviews are performed by the Tax Team.
• Review of all statutory returns including income tax, annual returns, VAT, In-country reports, etc. for all gaming entities.
• Review the monthly corporate tax schedule for the relevant entities that will become the quarterly and annual disclosure support.

Regulatory requirements

• Manage onboarding of new Gaming entities, Regions and Products (all accounting and reporting), ensuring all Regulatory requirements are being met. Ensure that the Project team is aware and understands all Finance and Gaming-related requirements.

Transfer pricing governance

• Ensure that all Intercompany and Intergroup billing complies with the Group’s Transfer Pricing policy and raise any concerns to the Finance Director and / or Super Group Head of Finance.

Contracts management

• Internal billing and contract management:  Review Internal billing on a regular basis to ensure that it remains practical and relevant.
• Quarterly review of the contract matrix to ensure all contracts are up to date and on file and recorded on the contract matrix.
• Obtain new contracts for new billing or changes required. Ensure termination agreements are received, filed and recorded on the contract matrix.
• Platform suppliers matrix must be updated with any changes in billing and or new content providers.

Funds and Assets Management:

Forecasts and going concern

• Take ownership of the SPIN annual gaming forecasts (with the other SNF’s and Finance specialist) report back to Budget Working Groups.
• Build the annual income statement forecasts and reforecasts where required.
• Build the annual cash flow forecasts.
• Review the monthly rolling forecast. 
• Review forecast variance analysis and obtain explanations.
• Escalate any unusual variances.

Cash flow

• Review monthly and weekly flow statements.
• Review monthly cash flow variances to forecast.
• Run weekly Open Item Reports for all entities, query long outstanding items and request feedback on why invoices are not being paid.
• Ensure all intercompany items are paid timeously and loans are not long outstanding.
• Review and approve weekly payments, ensuring that the correct amounts and suppliers are paid.
• Ensure timeous supplier and intergroup payments.
• Ensure that all payments are run through the PO system and drive the implementation of this system.

CAPEX

• Ensure any systems development has been capitalized in the accounting records on the go live date and appropriate amortization and been applied.  This will require working with the relevant finance teams to ensure that all relevant support is obtained and the assets are accounted for correctly.  WIP requires monthly reconciliation and review – This is to be obtained from the Senior Finance Manager: Operations.
• Review and sign off on the capitalisation for internal developed software, ensure depreciation is calculated correctly monthly.
• Sign of on annual CAPEX forecasts with Senior Finance Manager: Operations, to ensure that only relevant projects are being capitalised.

Robust and critical systems and controls:

ERP

• Ensure that Navision, Business Central, TM1 and other systems operate effectively and efficiently for responsible companies.
• Investigate and recommend solutions to improve operational efficiencies in the team.
• Liaise with BI to ensure that the transactional data received is relevant, accurate, complete and received on time.

 Policies and procedures

• Ensure that all accounting is in line with the Group’s accounting polices and procedures.
• Drive the documentation of process notes detailing how and why monthly tasks are performed to ensure business continuity. Review to ensure documentation is in order and makes sense.
• Ensure all process notes are up to date for your team.

Finance staffing:

Structure maintenance

• Escalate and motivate any resource requirements to the Finance Director: Spin.

KPI management

• Maintain Team KPIs with Finance Director.
• Day to day management of the gaming financial accounting team.
• Day to day management of the expectation of the SPIN Audit & Tax Team.
• Co-ordinate functions in the team to ensure that all team members are working effectively and able to deliver reporting on time.
• Ensure best business practice is embedded across all gaming processes and functions.
• Undertake bi-annual team appraisals and performance development reviews.
• Ensure team key deliverables are met on time and accurately.
• Provide guidance, mentoring and support to all direct reports to ensure your team is working efficiently and coherently.
• Bi-annual setting of team objectives.
• Manage all stakeholder expectations appropriately and communicate any potential problems.

Ad hoc:

• Other ad hoc duties as may be required from time to time.
• Automation of current manual processes.

Areas of responsibility:

• Trial balance management of all SPIN Gaming entities, Fengari and Cadgroup.
• Ensure all SOX Controls are in place, relevant and adhered to.

This job description is not intended to be an exhaustive list of responsibilities. The job holder may be required to complete any other reasonable duties in order to achieve business objectives.

Essential Criteria:

• B Com (Accounting) with completed Articles, CA (SA), CIMA or equivalent.
• Accounting review experience.
• Minimum 3 years managerial experience.
• Advance Microsoft Excel skills.
• Knowledge of IFRS.
• Demonstrates consistent behaviour aligned to the Organizational Performance & Culture.

Desirable Criteria:

• Experience in Navision/Business Central.
• SOX Experience
• Experience in reviewing AFS.

Person Specifications:

• Initiative
• Management, Motivation & Leadership
• Organisation and Planning
• Business acumen
• Effectiveness & Delivery
• Communication
• Problem Solving
• Time management