Senior Manager: SHEQ, Security & Facilities Management (Ref. WS02/012024) at The South African Weather Service (SAWS)

Job Summary:

•  To lead, develop, maintain and implement the Safety, Health, Environment and Quality (SHEQ) programs, procedures and policies to control, eliminate and prevent disease or injury and to ensure compliance with health and safety regulations and quality control within SAWS operations.
•  To provide, manage and maintain safe and secure office environments for SAWS Head Office as well as Regional Offices
•  To implement and maintain a Knowledge Management System in SAWS

Key Performance Areas:
Safety, Health, Environment and Quality (SHEQ)

•  To develop, implement and monitor the SAWS SHEQ strategy and programmes in support of the SAWS strategic goals.
•  To ensure the SHEQ environment is governed by the required and relevant updated Policies and Procedures, aligned to market practice. Monitor, manage and report on compliance to the

SHEQ Policies and Procedures.

•  Ensure the provision of healthy and safe working environments for SAWS Head Office as well as Regional Offices that are fit for purpose.
•  Ensure that the SAWS Healthy and Safety representatives are appointed and trainedaccordingly.
•  To ensure that the organisation complies with the ISO 9001 standard and the Occupational Health and Safety Regulations.
•  Perform internal audits on the Total Quality Management systems to identify and correct areas of non-compliance.
•  To establish, implement and maintain a Records Management System and File Plan in compliance with the National Archiving Act (Act 43 of 1996 as amended)
•  Train employees on the Records Management Policies and File Plan and monitor and report on compliance.
•  Implement and maintain a Knowledge Management System in SAWS, with easy access for all staff in accordance with the approved access rights.

Facilities and Security Management

•  To provide, manage and maintain safe and secure office environments for SAWS Head Office as well as Regional Offices
•  To ensure the Facilities and Security Management environment is governed by the required and relevant updated Policies and Procedures, aligned to market practice. Monitor, manage and report on compliance to the Facilities and Security Management Policies and Procedures.
•  Oversee the maintenance and protection of the SAWS buildings and facilities/grounds in
• consultation with the relevant stakeholders at the Head Office as well as regional offices.
•  Ensure that the lease agreements are reviewed annually and where applicable, the Supply Chain Management process is followed in time to renew the leases or conclude new agreements.
•  Provide general maintenance and cleaning services to all SAWS offices, within budget and in compliance with the relevant lease agreements.
•  Constantly liaise with the regional managers to ensure all relevant service providers and landlords meet their contractual obligations.

Fleet and travel

•  Oversee the management of the SAWS travel office, including fleet management.
•  To ensure the Travel Office is governed by the required and relevant updated Policies and Procedures, aligned to market practice. Monitor, manage and report on compliance to the

Travel Management Policies and Procedures.

•  Provide cost efficient travelling management services to SAWS Employees through the management of Service Providers, in line with Service Level Agreements.
•  Ensure the SAWS fleet is used to support SAWS business activities through monitoring, education and training of employees.
•  Oversee the SAWS travel activities to ensure these comply with SAWS finance, risk management and OHS requirements.
• Risk, Governance and Compliance
•  Work with the Governance Risk and Compliance (GRC) department to identify risk control measures and ensure implementation of these across SAWS.
•  Ensure all the relevant statutory training is conducted as legally prescribed and that records are safely stored for audit purposes.
•  Coordinate all the mandated audits and make sure that the relevant SAWS employees cooperate with the auditors and submit all requested documents.
•  Ensure audit findings are addressed by implementing proper controls to avoid recurrence and repeat audit findings.
•  Ensure that all SAWS SHEQSF compliance certificates are up to date and safely stored.
•  Make sure that all management and statutory reports are drafted, approved, and submitted at the prescribed intervals. 

Stakeholder Management

•  Facilitate regular stakeholder engagements to determine their needs and levels of satisfaction with the services provided by the department.
•  Manage the service level agreements of the relevant service providers and address all issues raised by SAWS stakeholders.
•  Effectively lead and manage the SHEQSF team to ensure that they deliver on the department’s objectives within the allocated resources.
•  Ensure the training and development of the SHEQSF team.

Required Minimum Education/Training:

•  Relevant Honours Degree (Business Management / Records Management / Health & Safety)
•  Certificate in ISO 9001/OHS systems lead auditing.
•  Financial acumen will be an added advantage.

Required Minimum Work Experience:

•  Minimum 7 years’ experience in SHEQ/Security and Facilities management, with at least 3 years on Senior Management level.
•  5 years SHEQ systems auditing experience.
•  Experience in the project management for relocating office environments.
•  Knowledge of the PFMA and Treasury Regulations as it relates to procurement.
•  Stakeholder engagement and proven track record in ability to engage at all occupational levels.
•  Contract management.

Technical and Behavioural Competencies Required

•  Good communication skills
•  Project management skills
•  Sound knowledge of risk management
•  Knowledge of SHEQ/ISO standards
•  Knowledge of ensuring operational efficiency
•  Leadership skills
•  Multitasking ability.