Senior Manager: Supply Chain Management at Robben Island Museum (RIM)

Key performance areas: 

• Provide strategic leadership and support on the development of functional plans and implementation of integrated strategies to achieve set goals. 
• Provide guidance and mentorship to own team, aligning functional practices with the organisation’s strategy, annual plans and statutory requirements. 
• Support capacity building within the Supply Chain department. 
• Promote a culture of accountability, procurement ethics and financial discipline. 
• Develop and implement the annual procurement plan in line with organisational needs. 
• Coordinate demand planning processes with user departments. 
• Ensure procurement processes are aligned with approved budgets and plans. 
• Manage end-to-end procurement processes including RFQs, tenders, and sourcing. 
• Ensure procurement activities comply with SCM policies and legislation. 
• Facilitate timely acquisition of goods and services. 
• Coordinate Bid Specification, Evaluation, and Adjudication Committees. 
• Ensure accuracy and compliance of bid documentation. 
• Provide secretariat support and ensure proper record-keeping. 
• Manage supplier contracts and Service Level Agreements (SLAs). 
• Monitor contract performance and ensure compliance. 
• Ensure timely renewal, extension, or termination of contracts. 
• Maintain and update the supplier database. 
• Evaluate supplier performance and ensure compliance with requirements. 
• Promote fair, equitable, transparent, and competitive procurement practices. 
• Ensure adherence to PFMA, Treasury Regulations, and internal SCM policies. 
• Support internal and external audit processes. 
• Address audit findings and implement corrective actions. 
• Oversee inventory control and asset movement processes. 
• Ensure accurate record-keeping of stock and assets. 
• Coordinate delivery and distribution of goods and services. 
• Ensure compliance with risk management frameworks 
• Prepare SCM reports (monthly, quarterly, annual). 
• Identify SCM risks and implement mitigation measures. 
• Strengthen internal controls to prevent irregular expenditure. 
• Maintain procurement registers and documentation. 
• Ensure proper filing and audit readiness of SCM records. 
• Provide SCM advisory support to internal departments. 
• Facilitate procurement planning and compliance awareness. 
• Ensure responsive and efficient service delivery 
• Ensure effective cost control and identify cost-saving opportunities. 
• Ensure compliance with PFMA, Treasury Regulations, and internal financial policies. 
• Support audit processes (internal and external) and implement audit recommendations. 
• Maintain strong internal controls and supply chain governance systems. 
• Support system upgrades and automation initiatives. 
• Monitor project budgets and expenditure. 
• Liaise with internal departments, auditors, and external stakeholders. 
• Provide procurement advice and guidance to management. 
• Support decision-making through functional analysis and insights. 
• Prepare supply chain dashboards and management reports. 
• Ensure maintenance of proper procure records and documentation. 
• Support the development and review of supply chain policies and procedures. 
• Develop a risk management framework and ensure that controls are implemented at all levels of the organisation 
• Ensure sound Public Relations and Stakeholder management, including interface with strategic key partners 
• Advise RIM Council, Regulatory Committees, Executives and Management teams, on new legislative developments in relevant functional areas. 
• Ensure the application of principles of good governance and legislative compliance for effective and efficient operations and service delivery 
• Provide enabling mechanisms for a seamless end-to-end value chain management to sustain functional effectiveness, supporting executives, management and team members. 
• Ensure development and continuous improvement of processes, policies and compliance frameworks applicable to the functional area. 
• Oversee Employee Relations, ensuring sound labour relations and compliance within own function as guided by organisation’s policies, the South African labour legislation and regulations. 
• Oversee budgeting and reporting processes within the function, including but not limited to the PFMA and related regulations 
• Ensure that functional performance metrics and targets are met and reported on 

Experience and technical skills: 

• Honours Degree (NQF8) in Supply Chain Management, Logistics, Procurement, or any other related field 
• Master’s Degree will be an added Advantage 
• Relevant certifications (e.g., CIPS) will be an added Advantage 
• A minimum of eight (8) years relevant experience of which at least five (5) years must be at senior management level 
• Experience in public sector SCM environment (advantageous) 
• Strong knowledge of PFMA, Treasury Regulations, and SCM frameworks 
• Must have experience operating at a strategic level, with proven track record of developing and implementing strategies to align to organisation’s goals 
• Understanding and application of protocol matters about government, parliament, and other key stakeholders 
• Experience in leading and managing complex projects and teams 
• Proven track record in research, benchmarking and report writing 
• Proven leadership and governance skills 
• Ability to build rapport and establish trust with staff and key stakeholders. 
• Ability to operate effectively within highly unionised environments 
• Procurement and contract management 
• SCM legislation and compliance 
• Bid administration processes 
• Supplier and vendor management 
• Financial and risk management 
• Compliance and governance 
• Audit and risk management 
• Data and Trend Analytics 
• People management skills 
• Strong interpersonal and diplomacy skills 
• Effective communication skills (verbal and written), 
• Negotiation and persuasion skills 
• Administrative and document management systems. 
• Program and Project Management Skills 

no later than the 2nd October 2026