Senior Officer: Centre Coordinator/Program Coordinator (Post Level 9) at University of the Free State

Duties and responsibilities:

• Act as programme coordinator for the Sustainable Agriculture postgraduate programme offerings.
• Compile audit reports for management reporting.
• Compile academic study guides for each academic module.
• Compile academic scheduling and monitoring of academic progress.
• Overall academic and administrative coordination for PGDip, master’s and PhD students.
• Responsible for all postgraduate student communication.
• Organise and facilitate on-campus contact sessions, schedule academic activities and coordinate  students, administrative - and academic staff.
• Assist and provide guidance with development of new curriculum and module design, conduct appropriate literature searches and aid in preparation of documentation for the CHE and HEQC.
• Assist to manage third-stream income projects of the Department.
• Keep records and compile reports  of audits of third-stream income projects, write and submit project proposals to potential partners.
• Responsible for quality control and audits of academic programmes.
• Perform financial duties relating to department and third-stream projects (adhoc claims, travel and logistical arrangements, claims, etc).
• Coordinate the conceptual design, development, evaluation and improvements of new modules and degrees.
• Raise external bursary funds for post graduate students.
• Responsible for all electronic, printed, and social marketing of Sustainable Agriculture.
• Facilitate and manage an interactive alumni network.

Inherent requirements:

• A Bachelor’s degree  on NQF Level 7.
• Minimum  two (2) years’ experience in: PhD administration and monitoring, and/or project and third-stream income project management, and/or proposal writing and reporting, and/or centre management on postgraduate level, and/or marketing and alumni management, and/or database management, and/or student bursary generation on postgraduate level.

Recommendations:

• Honours degree on NQF Level 8.
• Substantive knowledge on blackboard administration and quality control,
• Experience in curriculum design and development.
• Experience with postgraduate bursaries, proposal writing to prospective funders and managing postgraduate bursary funds.
• Experience with development and management of Short Learning Programmes.

Required competencies: 

Results oriented;

• The ability to cope with a frequently changing environment and to adapt to evolving situations. 
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic thinking;

• The ability to deal with several activities at a time.
• The ability to plan work and to follow plans.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading;.

• The ability to lead, take charge of situations, and offer opinions and directions to others. 

Building coalitions:

• The ability to negotiate, sell, influence and to persuade others.
• The ability to interact with others and establish personal connections with people.