Senior Officer Events Management at Services Seta

Description

Event Planning and Logistics Management

• Develop detailed event plans, including timelines, budgets and logistics for a wide variety of organisational events
• Oversee all production processes and monitor all projects from conceptualization to implementation and manage all production budgets for various events
• Perform research to select appropriate venue for events and identify appropriate target audience for all processes
• Prepare plans for all aspects of events and assist in implementation thereof
• Ensure compliance to all safety regulations and prepare appropriate budget for all events
• Collaborate with project team to implement all activities for events within required timeframe and budgets and perform research on all event location and its facilities
• Design various event proposals for all stakeholder briefings and determine event format
• Obtain approval and prepare project plans for events
• Oversee venue set-up and assist to finalize all logistics for events
• Supervise venues, entertainment, equipment and suppliers

Vendor and Stakeholder Management

• Identify and manage relationships with vendors and stakeholders, ensuring services are delivered as per agreement

Budgeting and Cost Management

• Prepare and manage budgets for each event, ensuring cost-effective use of resources

Event Marketing and Promotion

• Coordinate marketing and promotional efforts for events, working closely with the PR and content teams
• Support marketing and communications to determine an efficient marketing procedure for all events

Achievement of Work Plans

• Execute work plans and drive the evidence collection in real time
• Produce reports against the implementation of work plans
• Respond to audit findings with complete evidence, on time
• Implement documented data management practices
• Comply to policies and procedures in the unit
• Record, file and ensure the availability POP information

Requirements

• National Senior Certificate, at a minimum NQF 4
• Diploma (NQF 6) in Events Management, Public Relations, Marketing, or related field
• A minimum of 3 years of experience in event coordination or project management, of which 1 year must be supervisory experience
• Experience in vendor management, budgeting and on-site event logistics