Senior Records Clerk at Sarah Baartman District Municipality

Requirements:  

• A Grade 12, with Certificate basic in Archives or Administrationqualification  Archives/Records  Management  Diploma  will  be  an  added advantage  
• At  least  one  (1)  year  applicable  experience  in  the  Registry  or Archiving  environment  
• Extensive  understanding  of  Archive  and  Registry legislations  Ability  to  communicate  with  diverse  stakeholders  internally and externally Ability to speak at least two languages spoken in the district 

Key  performance  areas:   

• Sort  all  incoming  and  outgoing  mail  in  terms  of categories  e.g.  value,  register  slips,  official/private  mail  Date  stamps  all received mail and accounts and places accounts in pigeonhole of DivisionIncome  and  Expenditure  
•  Deal  with  registered  slips  for  collection  and ensure  that  all  registered  articles  are  signed  for  relevant  officials  
• Allocate file  numbers  from  the  central  reference  index  in  respect  of  incoming  mail Capture all incoming and outgoing mail on computer for record purposes,easy retrieval of documentation and movement of files
• Mark folio numbers outto an official that has to attend to correspondence
• Dial rise correspondence according  to  responsible  official  instructions,  retrieves  file  on  due  date  and distribute  to  the  responsible  official
•  Deal  with  document  management  in respect  of  photocopying,  distribution  etc.
•  Attend  to  queries  e.g. file,  notice and tender numbers from the sub-archives and officials.