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  • Posted: May 13, 2022
    Deadline: Not specified
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  • Deloitte is one of the country's leading professional services firms in Southern Africa, and is dedicated to assisting companies succeed in the business environment- whether it be through our tax, audit, consulting or financial advisory services. At Deloitte, we understand that solutions are not just a static one dimensional report, but rather, an integrated...
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    Senior Secretary - PA - Deloitte Consulting

    Main purpose of the Job

    To provide an effective and efficient administrative and secretarial support service to more than one Partner/Director or a Partner/Director and managers.

    Responsibilities

    • Logging of heat calls on behalf of the finance BP for purchase order/purchase requisitions and ensuring that invoices are paid on time.
    • Assist with completion and collation of data for RFQ’s and proposals.
    • Managing and updating the MS face-chart monthly.
    • Managing and updating MS distribution lists.
    • Sending birthday emails on monthly basis.
    • Planning and organizing of service area events.
    • Collation and putting together agenda templates for meetings.
    • Completing of forms and logging BRMS calls for new clients and vendors.
    • Assist QRM with setting up Service line DRB’s.
    • Loading of contracts on Vault on behalf of the business.
    • Managing the Director’s schedules prioritize meetings and plug deadlines, writing and editing e-mails communicate on their behalf.
    • Ensuring there’s enough time allocated to focus on strategic and tactic priorities, as agreed with Director.
    • Proactive planning by ensuring all action items from Leadco meetings have been executed – prepare draft for Director’s review and sign-off.
    • Supporting leadership on their Special project by ensuring the project timelines are on track and provide status update to Director a day prior meeting
    • Preparing executive presentation on PowerPoint and Excel spreadsheet on behalf of Director.
    • Attending to executive meetings, capture action points, follow through with respective stakeholders to gather information and provide status update two days prior next meeting.

    Qualifications

    • Diploma in Relevant Studies

    Desired Experience

    • 5+ Years Relevant Experience

    Key Competencies required:

     Technical Competencies

    • Fully competent in MS Office Suite and any other programs relevant to role
    • Excellent typing skills
    • High competency in English communication, both written and verbal
    • Good numeracy skills

    Behavioural Competencies:

    • Professional demeanour
    • High initiative
    • Good planning and organisational skills
    • Ability to work under pressure
    • Flexible
    • Strong interpersonal skills
    • Delivery focused

    Method of Application

    Interested and qualified? Go to Deloitte on jobs.smartrecruiters.com to apply

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