Senior Secretary - PA - Deloitte Consulting at Deloitte

Main purpose of the Job

To provide an effective and efficient administrative and secretarial support service to more than one Partner/Director or a Partner/Director and managers.

Responsibilities

• Logging of heat calls on behalf of the finance BP for purchase order/purchase requisitions and ensuring that invoices are paid on time.
• Assist with completion and collation of data for RFQ’s and proposals.
• Managing and updating the MS face-chart monthly.
• Managing and updating MS distribution lists.
• Sending birthday emails on monthly basis.
• Planning and organizing of service area events.
• Collation and putting together agenda templates for meetings.
• Completing of forms and logging BRMS calls for new clients and vendors.
• Assist QRM with setting up Service line DRB’s.
• Loading of contracts on Vault on behalf of the business.
• Managing the Director’s schedules prioritize meetings and plug deadlines, writing and editing e-mails communicate on their behalf.
• Ensuring there’s enough time allocated to focus on strategic and tactic priorities, as agreed with Director.
• Proactive planning by ensuring all action items from Leadco meetings have been executed – prepare draft for Director’s review and sign-off.
• Supporting leadership on their Special project by ensuring the project timelines are on track and provide status update to Director a day prior meeting
• Preparing executive presentation on PowerPoint and Excel spreadsheet on behalf of Director.
• Attending to executive meetings, capture action points, follow through with respective stakeholders to gather information and provide status update two days prior next meeting.

Qualifications

• Diploma in Relevant Studies

Desired Experience

• 5+ Years Relevant Experience

Key Competencies required:

 Technical Competencies

• Fully competent in MS Office Suite and any other programs relevant to role
• Excellent typing skills
• High competency in English communication, both written and verbal
• Good numeracy skills

Behavioural Competencies:

• Professional demeanour
• High initiative
• Good planning and organisational skills
• Ability to work under pressure
• Flexible
• Strong interpersonal skills
• Delivery focused