Senior Secretary at Stellenbosch University

Duties/Pligte        

• Providing secretarial duties and support to the Chair of the Department,  diary management and planning;
• Rendering administrative and secretarial support to departmental staff;
• Scheduling departmental meetings, drafting agendas and taking minutes at these meetings;
• Setting up and maintaining a filing system and departmental calendar;
• Coordinating the internal and external moderation and examination process of the Department;
• Professional liaising with, and handling queries internally and externally for prospective postgraduate students for the Postgraduate Diploma and the BPsych Equivalent Programme;
• Administration of the professional programmes of the Department;
• Handling undergraduate and postgraduate student administration, especially the administration of professional programmes, including class and test timetables on relevant systems, e.g. SUNLearn, 
• Administering postgraduate and undergraduate marks;
• Responsible for the marketing activities in the Department, such as updating the departmental website, social media pages, newsletters and other related activities;
• Ad hoc tasks and secundus roles as required.

Job Requirements/Pos Vereistes        

• A relevant diploma / postgraduate diploma / degree, or equivalent qualification;
• At least three to five years'  secretarial and / or administrative experience and / or secretarial support to a senior manager;
• Excellent verbal and written command of English (working knowledge of Afrikaans will be advantageous);
• Proven ability to work independently and accurately, and to use initiative in the performance of tasks;
• Administrative experience of academic programmes, SU systems (e.g. SUNLearn, SUNStudent) and handling marks; 
• Proven knowledge and extensive experience of using SU s administrative and financial computer systems;
• Excellent interpersonal relationships and a positive attitude towards clients and colleagues;
• Effective organising skills;
• Proven computer proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook);
• The ability to provide a professional, confidential and friendly service under pressure.

Recommendation/Aanbeveling        

• Proven verbal and written communication skills in at least English.