Senior Specialist, Project Systems at Exxaro Resources

PURPOSE:

• To establish and maintain the Company’s project management systems
• To provide expert knowledge and information to a range of customers that underpins project management systems. Liaise with stakeholders to develop Business Requirements.

Minimum Requirements    

QUALIFICATIONS:

• B Degree (Hons) (Relevant) (Essential/Minimum)
• Certificate Project Management (Essential/Minimum)
• Management Development Programme (Recommended/Desirable)

EXPERIENCE: 

•  6-8 years  Experience in project systems, Project Management Body of Knowledge, project planning and improvement. Exposure to projects in heavy industry. Must have worked in a project management environment. Ability to work independently and in a team environment. Ability to balance multiple priorities, meet timelines and budget and pro-actively raise scope, schedule, and budget risks. Strong analytical and problem-solving skills, and proven ability to trouble shoot complex issues and resolve them.(Essential/Minimum) Operational

REQUIREMENTS: 

• Psychometric Assessment (Essential/Minimum)
• Certificate of Fitness (Essential/Minimum)
• Project Management Professional (Essential/Minimum)

Duties & Responsibilities    

Audit Management 

• Audit Project Management Office Systems to ensure adhere to Corporate Governance with regards to processes, systems, guidelines, and templates

Document Control and Quality 

• Provide administration and document control support to project teams, ensuring that documents are administered and stored according to company standards
• Establish and maintain best-practice templates (within the system environment) to aid project efficiency.
• Assist in the setting up/synchronisation between different Project Management Scheduling software.
• To collect and collate lessons learnt and to incorporate this into the Group’s project development methodology and Information Management systems
• Provide process and system support to operational and project teams regarding project system, methodology and quality management documentation

Functional Excellence 

• Assist Snr Project Controls Manager with set-up and close-down of PMOs with accompanying document management requirements.
• Develop Business Requirement Documents to procure fit for purpose Project Management Systems.
• Standardise, simplify and speed-up project systems, eliminate duplication/ bureaucracy.
• Develop and apply project systems, practices and promote sharing of best practices/knowledge between centres.
• Drive and execute functional excellence initiatives
• Contribute to project systems alignment with other projects and Functional disciplines.
• Contribute to effective reporting to ensure safety and operational excellence
• Provide high level expert technical assurance to project teams/ individuals
• Increase awareness of technology advancements/innovations to ensure access to appropriate outputs to meet business deliverables.
• Identify, report, and manage critical functional risks through appropriate mitigation plans and actions.
• Governance: Ensure function adheres to governance, policies, standards, statutory and legal compliance. Entrench a culture of discipline.
• Act as the "intelligent buyer" of outside competencies, skills and technology to fulfil required deliverables when required

Functional Management 

• Financial management: Support cost management and forecast drives by manager
• Performance management: Contributes to the functional strategic plan implementation through disciplined execution processes, track implementation and provide status (success and failure) feedback to Manager, Project Management Office for integrated functional management approach. Set and maintain high performance standards. Track and drive targets/goals, hold project systems, team members responsible for achieving results. Remove obstacles that interfere with reaching. objectives and handle performance problems.
• Continuous improvement and functional change: Identify, advocate for and lead project systems and change. Create culture of continuous improvement and change agility in function.
• Engagement/communication: Communicate and engage project systems, employees (including insourced resources).
• Engage with operations and cross-functionally with peers
• Develop and build strategic partnerships with suppliers to ensure effective and efficient execution of all types of projects
• Lead the integration process when external projects need to be incorporated into the Exxaro way of work.