Job Vacancies at Six Senses

SKILLS & QUALIFICATIONS:

• Bachelor’s degree in Pharmacy, registered with the South African Pharmacy Council
• MSc, MBA or PhD may be an advantage.
• Experience in regulatory affairs, preferably in human medicines - minimum 8 years of experience.

Key Knowledge and Skills required:

• Experience in registration of products and regulatory knowledge on South Africa, Botswana and Namibia market guidelines.
• Demonstrate regulatory experience with a pharmaceutical company with proven examples of contribution.
• Proven ability to manage complex Regulatory issues and consistently deliver to time, cost and quality standards.
• Regional Regulatory experience including knowledge of NDA, multisource product applications, and product lifecycle management processes.
• Demonstrate experience of effective delivery in a complex matrix environment.
• Knowledge of Regional Regulatory environment
• Technically competent to understand CMC submissions, interpret and communicate requirements, and identify potential risks.
• Knowledge of drug development, regulations and guidelines
• Strong leadership and management qualities, including excellent communication, negotiation, and interpersonal skills
• Understanding of pharmaceutical industry, clinical trials and pharmacovigilance
• Knowledge and understanding of quality systems, processes, audit and inspection

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Qualifications:

• Matric or relevant certificate
• Post Matric Qualification will be added advantage

Experience:

• Minimum 3 - 5 years’ work experience Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organization of them.
• Develop agenda and minutes of meetings.
• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
• Management of other incoming correspondence (e-mails/manual mails) and respond appropriately.
• Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Sasria travel policy.
• Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on the status of assignments.
• Deal with queries/complaints where necessary.
• Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
• Compile and safeguard records for respective Divisions
• Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
• Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
• Ensure that divisional information is kept up to date on the Intranet.
• Assist with other ad hoc duties as and when required.
• Manage stationery orders for allocated respective Divisions.
• Coordinates trainings and seminars run by allocated respective Divisions.
• Provide secretarial support on relevant professional bodies and regulatory forums

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Qualifications:

• Matric or relevant certificate
• Post Matric Qualification will be added advantage

Experience:

• Minimum 3 - 5 years’ work experience as a Executive Assistant within a short term insurance environment
• Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organisation of them.
• Develop agenda and minutes of meetings.
• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
• Management of other incoming correspondence (e-mails/manual mails) and respond appropriately.
• Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Sasria travel policy.
• Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on the status of assignments.
• Deal with queries/complaints where necessary.
• Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
• Compile and safeguard records for Claims and SMD Divisions.
• Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
• Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
• Ensure that divisional information is kept up to date on the Intranet.
• Assist with other ad hoc duties as and when required.
• Manage stationery orders for allocated respective Divisions.
• Coordinates trainings and seminars run by allocated respective Divisions.
• Ensure proper E-filling of general divisional documents as well as performance management documents.
• Collate reports submitted to Executives by Managers.
• Compile reports as per required format - monthly/weekly.

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Qualifications and Experience:

• Matric required
• Relevant diploma or degree qualification a Tertiary is qualification advantageous
• Must have at least 3 years’ experience in a similar role within a Recruitment Agency or inhouse recruitment environment essential 

Key Responsibilities:

Candidate Sourcing:

• Utilize various online platforms, databases, and tools to identify and source potential candidates

Candidate Screening and Engagement:

• Initiate contact with potential candidates through emails, messages, and phone calls, and build and maintain relationships with them
• Conduct preliminary interviews and assessments to evaluate candidates' qualifications, skills, and cultural fit
• Conduct reference checks and gather all relevant supporting documents from candidates

Database Management:

• Maintain accurate and organized candidate databases, ensuring data integrity and compliance with privacy regulations
• Load top talent on the company's database

Reporting:

• Provide regular reports and updates on candidate pipeline status, sourcing efforts and recruitment metrics (as and when required)

Team work and Collaboration:

• Work closely with the recruitment team to understand client requirements and collaborate on candidate submissions
• Providing feedback to applicants throughout recruitment process
• Assist Account Managers/ Recruitment Manager with recruitment activities

Skills and Competencies

• Good communication and interpersonal skills
• Must be a Team Player
• Action orientation
• Attention to detail
• Must be Compliant with policies and processes
• Good written and verbal communication skills
• Diligence
• Must have good time management and ensure quality delivery of tasks
• Drive to deliver
• Excellent work ethics, professional, honest, reliable, and trustworthy
• Good planning and organizing skills
• Maintain professionalism at all times
• Resilience