Executive Assistant - People Management - JHB - Northern Suburbs at Six Senses

Qualifications:

• Matric or relevant certificate
• Post Matric Qualification will be added advantage

Experience:

• Minimum 3 - 5 years’ work experience Management of complex diaries and coordination of meetings for relevant team members and oversee seamless organization of them.
• Develop agenda and minutes of meetings.
• Receive and screen incoming calls and visitors, determine which are priority matters, and alert the executive accordingly. Make referrals to appropriate staff or provide requested information.
• Management of other incoming correspondence (e-mails/manual mails) and respond appropriately.
• Arrange local and international travel bookings and reservations, ensuring that all bookings are communicated effectively and within Sasria travel policy.
• Acts as liaison between the executive and subordinates by transmitting directives, instructions and assignments and following up on the status of assignments.
• Deal with queries/complaints where necessary.
• Prepare presentations for Exco and Managers: Review, proofread, and edit documents prepared for the administrator’s or executive’s signature.
• Compile and safeguard records for respective Divisions
• Prepare and type documents (for internal or external use) in accordance with the established Sasria standards and branding guidelines.
• Organise and attend to photocopying, printing, binding and deliveries of documents by messengers and couriers.
• Ensure that divisional information is kept up to date on the Intranet.
• Assist with other ad hoc duties as and when required.
• Manage stationery orders for allocated respective Divisions.
• Coordinates trainings and seminars run by allocated respective Divisions.
• Provide secretarial support on relevant professional bodies and regulatory forums