Senior Systems Specialist (HR) at Vito Solutions

JOB OVERVIEW:

• Utilise technology to enhance HR operations by optimising the human resource information system (HRIS), ensuring seamless implementation and efficiency to support HR processes and drive organisational success.

DESCRIPTION OF POSITION:

Key Responsibilities:

• Oversee and maintain the HRIS to ensure data accuracy, security, and reliability.
• Manage employee-related data, including records for leave, sick days, and other HR information within the system.
• Assess workflows and recommend enhancements to improve efficiency and user experience.
• Assist in HRIS projects such as system upgrades, implementations, integrations, and process improvements while ensuring adherence to timelines and budgets.
• Establish and manage project timelines, objectives, and deliverables.
• Maintain relationships with service providers and ensure project milestones are achieved.
• Test new system features, updates, and enhancements before deployment.
• Collaborate with the HR team and wider organisation to enhance decision-making through data-driven insights and system alignment with business goals.
• Develop, refine, and manage HR reporting, analytics, and dashboards to support strategic decision-making.
• Ensure compliance with legal, regulatory, and organisational requirements for employee data management.
• Provide system training and lead change management efforts to drive successful adoption of HR technologies and processes.
• Create user guides and documentation for system-related functions.
• Adhere to customer-focused standards and expectations.
• Take responsibility for patients, stakeholders, and the entire team.
• Demonstrate respect and uphold ethical conduct.
• Follow Quality Management System guidelines and protocols.

KNOWLEDGE AND SKILLS:

• Strong interpersonal skills.
• Excellent communication abilities.
• Keen attention to detail.
• Adaptable and positive mindset.
• Analytical thinking with problem-solving skills.
• Effective project and time management.
• Self-motivated and proactive.

QUALIFICATIONS REQUIRED:

• Three-year Bachelor's Degree/tertiary qualification in Information Systems.

EXPERIENCE REQUIRED:

• At least 5-8 years of relevant experience as a systems specialist, including system development, implementation, analysis, support, and IT project management.
• Proficiency in database management, security, and executing SQL queries.
• Hands-on experience with SQL queries involving multiple tables, joins, subqueries, and aggregations.
• Strong Microsoft Excel skills, including intermediate to advanced formulas, data analysis, PivotTables, and data insights extraction.
• Familiarity with PowerQuery/PowerPivot.

ADVANTAGEOUS SKILLS:

• An understanding of HR processes is advantageous.
• Experience with web-based HRIS systems is a plus.