Senior Vetting Administrator at G4S

The main purpose of this position is to complete vetting for the purposes of internal recruitment and selection and develop reports based on reference information obtained.

The successful incumbent is a self-starter with a proven track record in maintaining company policy, adopting best practices, and is able to exercise sound judgement in the pursuit of the achievement of the goals of the organisation, and understanding the role which senior vetting administrator plays within a successful business unit. The incumbent will be expected to be results driven and to live the values of the organisation.

Role Responsibility

Senior Vetting Administrator
Provide effective and efficient Vetting

• Receive - accurately and timeously processing of all vetting requests (Band C, D, E, E2 Upper and E2 Lower)
• Accurate and timeously processing of relevant background checks as per prescribed assessment matrixes and in line with group policy
• Coordination, distribution and processing of relevant assessments, as per prescribed assessment matrixes
• Conduct work enquiries (reference checking) as per assessment matrixes and in line with group policy

Reporting and Quality Control

• Compiling and distribution of relevant reports to applicable parties within SLA timeframes
• Maintenance and updating of Assessment Matrixes
• Accurate and timeously compilation/update of billing sheets
• Quality Control
• Maintain electronic database and filing system
• Assist with relevant queries

Health and Safety

• Participate in the design/ development/ review/ implementation and monitoring of the branch/region/national safety plans for each year.
• Participate in safety forums created by company for example safety meetings and safety talks
• Report all safety incidents to the relevant people
• Discuss all safety incidents on all levels
• Follow-up on any activities assigned through safety meeting/committee/representative/management
• Attend safety education and refresher programmes
• Comply with safety policies and procedures at workplace
• Distribute safety information as and when required
• Wear protective clothing all the time

The Ideal Candidate
Qualification and Experience

• Grade 12
• Relevant tertiary qualification recommended
• 3-5 years relevant working experience within a recruitment/vetting background
• Relevant administration background
• Sound experience in Vetting (Reference Checking and Background Checks)
• Knowledge of company policies and procedures
• Knowledge of selection processes
• Knowledge of vetting/risk assessment procedures

Skills and Attributes

• MS Office Computer skills
• Communication (written and verbal)
• Inter-personal skills
• Customer service
• Report writing
• Good English writing ability
• Accuracy
• Attention to detail
• Planning and organizing
• Work under pressure
• Customer focus
• Problem solving
• Decision making