Site Administrator (Gauteng) at Fraser Alexander (Pty) Ltd.

Description

• The position exists as a primary source of accurate and efficient administrative data input, to collaboratively coordinate all financial, HRM system inputs encompassing planning, budgeting, costing, procurement, payroll, safety, and operations activities for all projects of responsibility.

Requirements
RESPONSIBILITIES

Reporting

• Collect monthly HR report figures from sites.
• Capture HR information on system.
• Do weekly plant returns e.g. diesel reports.
• Daily site costing and forecasting on site level, including recording of daily hours on internal and external plant for daily costing and invoicing purposes by suppliers.

Governance

• Ensure compliance with relevant legislation (Value Added Tax Act etc.) including FA policies and procedures.
• Ensure payroll inputs are in accordance with FA policy.

Budget & Forecast

• Process inputs of site level budgets and forecasts into the ERP system.
• Assist with the monthly rolling forecast calculations.

Operational Responsibilities

• Perform other site and administrational duties when required.

Payroll, Benefits and Other Responsibilities

• Ensure employee take on and exit are carried out in line with FA policy.
• Site stores and consumables management and recording of transactions relating to issues, receiving and stock take. 
• Payroll data input, ensuring the completeness and accuracy of payroll and wages inputs and cost allocations.
• Inventory management.
• Impersonating wage staff on ESS to administer leave and other benefits, training.
• Scheduling and programming of medicals and inductions for employees.
• Registering and channelling of all personnel enquiries to the relevant levels.
• Compiling, safe-keeping and the maintenance of personnel files for all wage employees on a specific site(s).
• Monthly HP reconciliations for amortization schedules to the general ledger. 
• Compile annual HP schedules for Auditors. 
• Reconciliation of Workshop and Fixed Assets petty cash and submission for reimbursement. 
• Liaising between Site manager and HR and other depts. 
• Assist with site level comms, updating notice boards and distributing on site.
• General Administration including record keeping, filing, Operating of office equipment i.e. printer, copier, telephone, etc.

QUALIFICATIONS

• Grade 12
• Diploma or certificate in administration would be advantageous

EXPERIENCE

• At least 3 years experience in an administrative role or similar
• Experience with an ERP systems would be advantageous

SKILLS, QUALITIES and ABILITIES REQUIRED

• Computer literacy in Microsoft Suite.
• Financial budgeting and forecasting.
• FA policies and procedures.
• Good communication skills.
• Problem solving.
• Analytical.
• Teamwork and support.
• Accountable.
• Reliable.
• No criminal record.