Site Administrator- Mooihoek at Marvel Placement Consultant

Site Administrator

• We are recruiting on behalf of one of our clients for an experienced Site Administrator to join a mining operation based in Burgersfort, Limpopo. The successful candidate will provide comprehensive administrative support to the mine site, ensuring the efficient day-to-day administration of operational activities.
• This role will support various departments, including Operations, Engineering, Maintenance, Procurement, Finance, and Health & Safety, while maintaining accurate documentation, coordinating site administration processes, and ensuring compliance with company policies and mining regulations.
• The ideal candidate will have previous experience working within the mining industry and possess a sound understanding of mining administration, document control, contractor management, procurement administration, and operational support.
• The successful incumbent must be highly organised, detail-oriented, able to work under pressure, and capable of maintaining a high level of professionalism and confidentiality.

Minimum Requirements:

• National Diploma or Certificate in Business Administration, Office Administration, Management Assistant or a related qualification.
• Minimum 3–5 years' experience as a Site Administrator or in a similar role within the mining industry.
• Previous experience working on an operational mine site is essential.
• Experience supporting mining operations, engineering, maintenance, or processing departments.
• Advanced proficiency in Microsoft Office, particularly Microsoft Excel.
• Experience using SAP or a similar ERP system will be advantageous.
• Must be medically fit to work on a mine site.

Roles and Responsibilities:
Site Administration

• Provide comprehensive administrative support to the Mine Manager and operational departments.
• Coordinate daily office administration activities.
• Manage diaries, meetings, travel arrangements, and general correspondence where required.
• Prepare reports, presentations, and operational documentation.
• Maintain confidential filing systems and company records.

Document Control

• Maintain controlled operational and project documentation.
• Register, distribute, and archive site documentation.
• Ensure document revisions are accurately managed.
• Maintain contractor and statutory documentation.
• Ensure document compliance during internal and external audits.

Operational Support

• Assist operational teams with administrative requirements.
• Compile daily, weekly, and monthly operational reports.
• Coordinate meetings and prepare agendas and minutes.
• Track action items and follow up with responsible stakeholders.
• Support production and maintenance reporting requirements.

Procurement Administration

• Raise purchase requisitions.
• Track purchase orders and supplier deliveries.
• Liaise with suppliers regarding outstanding orders.
• Assist with goods receipt administration.
• Maintain procurement documentation and records.

Contractor Administration

• Coordinate contractor onboarding documentation.
• Maintain contractor compliance records.
• Assist with contractor inductions and site access documentation.
• Maintain contractor registers.
• Support contractor payment administration where required.

Health, Safety and Compliance

• Maintain HSE records and documentation.
• Assist with safety meeting administration.
• Compile HSE reports and statistics.
• Support internal and external compliance audits.
• Ensure administrative compliance with company policies and mining regulations.

Reporting

• Prepare daily, weekly, and monthly management reports.
• Compile meeting minutes and distribute action registers.
• Maintain administrative KPI reports.
• Assist management with presentations and operational reporting.

Stakeholder Coordination

• Liaise with Operations, Engineering, Maintenance, Procurement, Finance, Human Resources, and HSE departments.
• Coordinate communication with contractors, suppliers, and external service providers.
• Maintain effective working relationships with internal and external stakeholders.

Key Competencies

• Excellent organisational and administrative skills.
• Strong attention to detail.
• Excellent verbal and written communication skills.
• Strong interpersonal and stakeholder management abilities.
• Ability to multitask and prioritise effectively.
• High level of integrity and confidentiality.
• Ability to work independently and within a team.
• Strong problem-solving and time management skills.
• Ability to work effectively in a fast-paced mining environment.

Closing Date: 2026-07-30