Site Development Administrator I at SBA Communications

Description

The Site Development Administrator is responsible for the day-to-day administrative support of the Site Development office, which includes Site Acquisition and Construction Management. The Incumbent shall be responsible for all administrative processing of documentation as may be required from the Site Development team. This role requires multitasking across a range of responsibilities, including receiving and forwarding communications, database tracking, uploading documents to various SBA portals, reviewing documents, and ensuring the accuracy and correctness of the information. Creating purchase orders and processing relevant invoices as well as ensuring compliance with respective law; all clerical-related duties and ensuring Site Development team's administration is updated and processed efficiently, effectively, and timeously and taking ownership of all administrative duties within the Site Development Team.

Essential Duties and Responsibilities:

• Manage all site development administrative functions within the Department such as Database management; uploading of documents on portals; reviewing permits and assessing as-built documentation.
• Manage all trackers that are associated with Site Development (RTP; FNE; Civil purchase order creations; Site Acquisition purchase order creations)
• Ensure all administrative functions are performed efficiently and within the required turnaround times.
• Permitting (In house permitting): Follow-up regularly at municipalities to speed up the permitting process.
• Permitting: Follow up on all relevant town planning applications on our behalf.
• Assist with the preparation of presentation materials and exhibits, following up with various internal departments for documentation necessary to permit and construct towers - Microsoft Office essential skill.
• Create Purchase Orders for the Site Development Team, and manage Invoicing and processing of relevant documentation for payment to respective contractors/consultants.
• Understand, review, and receive all as-built civil documentation when required and load it on respective databases accurately and effectively.
• Understand, review and receive all relevant Site Acquisition permits and ensure that all permits are compliant and aligned with Site Build.
• Assist with and create policies and procedures as and when required for the team.
• Site Acquisition: Gathering and processing background information such as surveyor general diagrams, Windeed documents and lease agreement backing documentation.
• Other projects and duties as assigned.

Qualifications

Education

• High School or better.

Preferred

• Associates or better in Urban Planning or related field.

Experience

• 1-2 years: At least 1-2 years experience in project administration or project management - desirous
• 1 year: At least 1-year administrative support experience.