Site Transportation Co-ordinator at Alstom

MAIN RESPONSABILITIES 

The Site Transportation Coordinator manages the planning and execution of transportation & logistics flows for the Site:

• Document and maintain the Site transportation plan with routing guide covering all modes (road, express, oversize...) in collaboration with the Global Transportation team and its pillars (Overseas-TCTs, Regional-TCTs and Project Out-of-Gauge team)
• See to it that transportation requests and bookings are anticipated and planned in accordance with defined cut-off times
• Ensure material is prepared and ready on time for dispatch and that shipments status are up-to-date in the information system
• See to it that shipping documents are available (delivery notes, commercial invoice, certificate of origin, transport & customs documents…) remaining in constant contact with suppliers and customers
• Make sure Purchase orders are open in line with budgets and forecasts, and monitor the approval in due time of invoices for transportation services
• Solve problems concerning transportation, logistics systems, imports or exports, customs or customer issues; monitor non-conformities and non-compliance issues (emergency shipments, late cancellations, document issues…) and drive continuous improvement plans
• Monitor product import or export processes to ensure compliance with regulatory or legal requirements

The Site Transportation Coordinator leads the Site shipment/expediting department and deploy the Transportation strategy:

• Document requirements and specifications with regards to scope of services for Transportation Provider(s); actively participate in RFPs for transportation services and business awards in collaboration with Indirect Procurement
• Express requirements and specifications with regards to IS&T tools and development
• Participate in Suppliers Performance and Business reviews (monthly / quarterly per governance model)
• Be the escalation point for operational issues raised by Internal Customers and Global Transportation department
• Be the SPOC for Global TCTs and OOG teams with regards to process improvements or new projects :consolidate internal needs, arbitrate between priorities, liaise with Site stakeholders
• Play the role of ambassador for the Global Transportation team in Site; coordinate or deliver trainings to the Sites teams (logistics and shipping teams, material planning, procurement, engineering…) on transportation management strategy, regulations, international trade and Incoterms

The Site Transportation Coordinator supports the Global Transportation Performance management

• Implement and maintain standard KPIs
• Understand reporting needs and design reports that provide stakeholders with accurate measurements of their business drivers
• Ensure timely and accurate update of performance dashboard and reports
• Monitor cost performance vs Budget of the site; identify cost drivers, analyze deviations and propose action plans
• Contribute to continuous improvement
• Design and implement a visual management process regularly updated

The Site Transportation Coordinator drives consistency in process mapping, systems & data

• Drive process analysis for harmonization across Sites (APSYS)
• Maintain documentation of Transportation processes using Operational Excellence tools (VSM, SIPOC)
• Design robust data collection system (from AT systems and/ or external parties); maintain data repository of the site

The Site Transportation Coordinator facilitates the continuous improvement and transformation of the Transportation organization

• Analyze performance, identify opportunities for improvement and propose corrective actions or improvement plans
• Run network studies aimed at improving AT Transportation network, reducing Total Cost and Delivery lead-times
• Develop REX and sharing best practices
• Contribute with transportation cost models to Supply Chain TCO (Total Cost of Ownership) for end-to-end business cases and optimization of material flows

For Rolling Stock sites requiring Overseas Project Out-of-Gauge transportation of carbodies, trains or trams
During Procurement phase :

• Support the OOG Central team to collect & document Transport Specifications for RFP
• Support the analysis and validation of technical offers from Transportation providers
• Support the OOG Central Team during technical clarifications meetings

During Project implementation and Execution phases :

• Manage or support (based on the RACI) the local transportation provider during project implementation and execution, including performance management
• Monitor local project implementation : be part of the kick-off meetings, ensure documentation availability (invoice, packing list…), make sure the RS product is fully ready to be transported (marking, visual tags, lashing & lifting points…)
• Supervise loading/unloading operations (at site and/or depots) for domestic or continental transportation
• Actively support the transportation schedule to achieve contractual deliverables
• Follow and manage priorities with Planners’ teams in case of overlaps of shipments dates across projects
• React to unplanned events and propose alternative solution to ship/deliver (Site/depot) for domestic or continental transportation
• Drive continuous improvement and propose updates to Project Method Of Statement

If playing role of Site Customs referent

• Collect accurate data and send all required documentation to customs broker in charge of customs declarations
• Check if the Customs procedures at import/export are correctly applied taking into account the basic principles when importing/exporting/transiting goods with regards to Customs declarations, application of specific regimes, origin rules and Customs valuation.
• Identify potential risks across the different operational Customs activities so as to propose mitigation plans.
• Ensure that legal requirements are met about receiving and maintaining the relevant customs authorizations.
• Ensure customs efficiency by providing advice based on customs best practice and expertise.
• Contribute to the training of the site team to improve customs requirements awareness and improve efficiency.
• Follow the financial and accounting aspects related to customs clearance operations.
• Monitor and report customs operational performance (productivity and quality) to the country/site management as well as to central Tax and customs dept.
• As part of worldwide customs sites referents network, share the return of experience and good practices with the other regions
• Lead Customs certifications (e.g. AEO etc.) compliance & renewal

MAIN REQUIRED COMPETENCIES

Educational Requirements

Mandatory:

• NQF level 7 in Supply chain
• Fluent in English  
• Incoterms knowledge

Desirable:

• Knowledge of modern principles for efficient transportation management, and distribution control

Experience

Mandatory:

• Minimum 5 years in similar Supply Chain position
• Validated experiences in logistics,
• Third party logistics management
• Good understanding of customs regulations and procedures of site’s and country
• Virtual working experience
• Valid drivers licence and own transport
• Advance MS Office skill
• ERP working knowledge
• Desirable: SAP

Competencies & Skills

• Leadership, initiative and decision minded
• Team spirit approach and good communication skills
• Strong Ethics & High Integrity
• Continual learning & professional development
• Result orientated
• Strong Planning