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  • Posted: May 16, 2023
    Deadline: May 22, 2023
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  • MultiChoice South Africa's activities involve the operation of Pay-Television and internet subscriber platforms. The MultiChoice South Africa group includes the digital satellite Pay-Television business ("DStv"), which has been in operation since 1995. Other businesses in the group are; M-Net (delivers thematic channels and exclusive content to DSt...
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    Source to Pay Contracts Administrator

    Purpose of the Position

    •  Enforcing proper Governance during the entire Source to Contract process according to the Procurement and Delegation of Authority Policies.
    •  Enforcing compliance to the Sourcing and Sourcing Support Standard Operating Procedures (SOP’s).
    •  Maintain accurate and ongoing Contract Management and Sourcing Support.
    •  Engage with Internal and External Stakeholders to provide support aligned to business strategic objectives.
    •  Provide visibility around key Contract Management criteria and reports.
    •  Maintain adherence to quality and compliance of the end-to-end contracting process, aligned to relevant policies and procedures.
    •  Management of queries via query management tool.
    •  Loading of contracts for signatory aligned to relevant Delegation of Authority and load fully signed contracts on the eProcurement platform.
    •  Provide all stakeholders updates in terms of contract status and analysis thereof.
    •  Perform ad hoc Sourcing, Contract Management analytics reporting when required.
    •  Provide ongoing support to all Stakeholders to drive key KPIs for the Department.

    Key Performance Objectives/ Outputs

    • Operational Delivery 
    •  Work with the Sourcing team and provide Sourcing Support and Contracting Support by creating visibility and access to information, Legal Templates, Analytics and communicating the Correct Contracting Process.
    •  Draft and review all contracts/contract documents according to the Key Contract Management criteria. Complete the Contract Management Checklist prior to sharing contract documents to the Legal teams as per the Legal Policy for review.
    •  Engage with Legal teams to author the draft contract/contract documents. The Legal teams will review the Terms and Conditions relevant to the contract/contract documents and update changes made to Terms and Conditions and Schedules/Appendixes added to the Contracts.
    •  When drafting/reviewing the contracts/contract documents liaise with the Category Managers, Sourcing Specialists, Sourcing Analysts and Business Stakeholders on the Contract Management criteria to ensure compliance.
    •  Assist with authoring of the draft contract between internal and external stakeholders
    •  Assist with any contract disputes and resolution where possible to maintain supplier and business relationships.
    •  Have a clear understanding of the eProcurement system and how to maintain contracts on the system. Load and attach relevant documents of the complete signed off contract on the eProcurement system.
    •  Communicate to the relevant stakeholders that the contract is loaded and ready for use on the eProcurement Platform.
    •  Update and maintain the Sourcing and Contracts Tracker daily.
    •  Analyse and report on off-contract and non-contracted spend to the Contract Manager and Sourcing Support Manager.
    •  Capture and maintain sourcing category relevant statistics monthly i.e., commodity indices for visibility to assist Category Managers with planning and execution.
    •  Process Contact Price Adjustments as per Category managers’ approval.
    •  Perform quality checks on the eProcurement Platform and identify, communicate, and assist the relevant stakeholders in correcting the mistakes. Integrate the end-to-end Contracting process
    • Systems and Innovation
    •  Assist with Finance Business Innovation of various identified projects and processes
    •  Assist with implementation of the Contract Lifecycle Management (CLM) component of the eProcurement System
    • Stakeholder Management
    •  Manage relationships with Key internal and external stakeholders as outlined above.
    •  Keep appropriate communication line with line manager and Sourcing Support Manager
    • People Management
    •  Ensure effective and efficient service delivery to group stakeholders
    •  Develop business knowledge and staff within Sourcing, Category Management and

    Procurement

    Qualifications

    •  Minimum Matric
    •  Relevant tertiary qualification in the Procurement Environment is preferred
    •  Legal qualification is advantageous

    Experience

    •  3-5 years’ working experience in Source to Pay environment or Procurement environment
    •  Knowledge and experience in program and systems (SAP ERP, MS Office, eProcurement platforms such as Coupa, iProcure, etc.)
    •  Data Management - cleaning, sorting, visualization, analysis, and modelling is required
    •  Understanding of Contracts Management processes and procedures including Legal component

    Technical Competencies

    •  Stakeholder Management
    •  Relationship Management
    •  Effective communication skills
    •  Proven analytical skill and ability
    •  Interpersonal skills
    •  Proven ability to manage internal and external stakeholders
    •  Detail oriented, Analytical, Investigative, problem solver
    •  Proactive, self-starter capable of driving results without supervision

    Check how your CV aligns with this job

    Method of Application

    Interested and qualified? Go to MultiChoice on hrfocus.multichoice.com to apply

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