Source to Pay Contracts Administrator at MultiChoice

Purpose of the Position

•  Enforcing proper Governance during the entire Source to Contract process according to the Procurement and Delegation of Authority Policies.
•  Enforcing compliance to the Sourcing and Sourcing Support Standard Operating Procedures (SOP’s).
•  Maintain accurate and ongoing Contract Management and Sourcing Support.
•  Engage with Internal and External Stakeholders to provide support aligned to business strategic objectives.
•  Provide visibility around key Contract Management criteria and reports.
•  Maintain adherence to quality and compliance of the end-to-end contracting process, aligned to relevant policies and procedures.
•  Management of queries via query management tool.
•  Loading of contracts for signatory aligned to relevant Delegation of Authority and load fully signed contracts on the eProcurement platform.
•  Provide all stakeholders updates in terms of contract status and analysis thereof.
•  Perform ad hoc Sourcing, Contract Management analytics reporting when required.
•  Provide ongoing support to all Stakeholders to drive key KPIs for the Department.

Key Performance Objectives/ Outputs

• Operational Delivery 
•  Work with the Sourcing team and provide Sourcing Support and Contracting Support by creating visibility and access to information, Legal Templates, Analytics and communicating the Correct Contracting Process.
•  Draft and review all contracts/contract documents according to the Key Contract Management criteria. Complete the Contract Management Checklist prior to sharing contract documents to the Legal teams as per the Legal Policy for review.
•  Engage with Legal teams to author the draft contract/contract documents. The Legal teams will review the Terms and Conditions relevant to the contract/contract documents and update changes made to Terms and Conditions and Schedules/Appendixes added to the Contracts.
•  When drafting/reviewing the contracts/contract documents liaise with the Category Managers, Sourcing Specialists, Sourcing Analysts and Business Stakeholders on the Contract Management criteria to ensure compliance.
•  Assist with authoring of the draft contract between internal and external stakeholders
•  Assist with any contract disputes and resolution where possible to maintain supplier and business relationships.
•  Have a clear understanding of the eProcurement system and how to maintain contracts on the system. Load and attach relevant documents of the complete signed off contract on the eProcurement system.
•  Communicate to the relevant stakeholders that the contract is loaded and ready for use on the eProcurement Platform.
•  Update and maintain the Sourcing and Contracts Tracker daily.
•  Analyse and report on off-contract and non-contracted spend to the Contract Manager and Sourcing Support Manager.
•  Capture and maintain sourcing category relevant statistics monthly i.e., commodity indices for visibility to assist Category Managers with planning and execution.
•  Process Contact Price Adjustments as per Category managers’ approval.
•  Perform quality checks on the eProcurement Platform and identify, communicate, and assist the relevant stakeholders in correcting the mistakes. Integrate the end-to-end Contracting process
• Systems and Innovation
•  Assist with Finance Business Innovation of various identified projects and processes
•  Assist with implementation of the Contract Lifecycle Management (CLM) component of the eProcurement System
• Stakeholder Management
•  Manage relationships with Key internal and external stakeholders as outlined above.
•  Keep appropriate communication line with line manager and Sourcing Support Manager
• People Management
•  Ensure effective and efficient service delivery to group stakeholders
•  Develop business knowledge and staff within Sourcing, Category Management and

Procurement

Qualifications

•  Minimum Matric
•  Relevant tertiary qualification in the Procurement Environment is preferred
•  Legal qualification is advantageous

Experience

•  3-5 years’ working experience in Source to Pay environment or Procurement environment
•  Knowledge and experience in program and systems (SAP ERP, MS Office, eProcurement platforms such as Coupa, iProcure, etc.)
•  Data Management - cleaning, sorting, visualization, analysis, and modelling is required
•  Understanding of Contracts Management processes and procedures including Legal component

Technical Competencies

•  Stakeholder Management
•  Relationship Management
•  Effective communication skills
•  Proven analytical skill and ability
•  Interpersonal skills
•  Proven ability to manage internal and external stakeholders
•  Detail oriented, Analytical, Investigative, problem solver
•  Proactive, self-starter capable of driving results without supervision