Specialist Energy Gov & SOX at Sasol

Purpose of Job

• Responsible for supporting the manager in ensuring that the Operations OME’s (includes Secunda Operations, ROAS, Sasolburg Operations, and P&E) comply with all SEC and SOX regulations. This role is based in Secunda and involves supporting the manager in implementing and maintaining standards, protocols, and best practices for SOX compliance, participation in and coordination of risk workshops, reviewing control statements and results of control testing cycles, assisting relevant Operations OMEs with evaluations of control deficiencies and providing training and guidance to various stakeholders, monitoring remediation efforts, amongst others. Accountable for supporting the manager with various Governance responsibilities, such as SAP segregation of duties etc., within the respective Operations OME’s.

Key Accountabilities
Responsibilities and accountabilities include the following:

• Supporting the manager in meeting their objectives and delivering the best possible service to the respective Operations OME’s for which this position is responsible.
• Assist business with meeting the requirements on documenting process flows and in coordinating process flow meetings.
• Assist in ensuring business updates, maintains and signs off on process flow documentation annually or when changes in processes occur.
• Participation in annual risk workshops/ changes in processes and ensure adequate controls are in place for any new risks identified.
• For any changes in scoping, work with business to ensure that controls are put in place and that the new controls meet the minimum requirements per current SOX strategy and guidance documents issued.
• Distribution of RCM to OME’s.
• Assist business in reviewing control statements/ control evidence and provide guidance and input in line with current SOX guidance issued.
• Ensure that Workiva has been updated for all approved changes to controls by following the correct Management of Change process.
• Prepare a detailed SOX testing cycle planning schedule to ensure SOX testing cycles are rolled out and properly communicated to business, and controls are tested within the set timelines.
• Complete and submit for review the SOX specialist dashboard as per agreed timelines, with supporting documentation.
• Review SOX test cycle results and ensure that the SOX standard for documentation of testing results has been met.
• Assist business in evaluating control failures, including root cause analysis and remediation actions and review the respective evaluation papers to be presented to the SOX Compliance/ SOX Committee as applicable.
• Log deficiencies identified through management testing / External audit / Internal audit on Workiva, monitor the progress of remediation plans relating to deficiencies as reported to the SOX Compliance Committee/ SOX Committee as applicable.
• Assist in coordinating the SOX Compliance Committee meeting and completion of associated deliverables e.g., scheduling, meeting, scribe minutes, preparing and distributing the pack.
• Assist in presenting training to Operations OME’s and other stakeholders on SOX and monitor attendance and completion of SOX training.
• Review the SAP GRC reports, investigate and remediate the conflicts identified and put mitigations in place where required.
• Ensure quarterly review and sign off of Segregation of Duties (SOD) reports for respective Operations OME’s.
• Approve SAP access request for respective Operations OME’s after simulation of the risk and ensuring appropriate SOD mitigation is assigned where SOD conflicts exist.
• Review of the joiners, movers and leavers access control monthly report to ensure SAP access to previous position is removed, and review the user group report to ensure employees are assigned to the correct user groups and log IM calls for corrections.
• Assist with obtaining SOX certifications for Form 20-F reporting.
• Develop and maintain stakeholder relationships (e.g., external audit, Operations OME’s, external advisors, internal audit).
• Engage with auditors to proactively address identified issues.
• Assist with IM Projects’ SOX Impact assessments, SOX Risk & Control Workshop, SOX Solution Confirmation, SOX Walk-Through and SOX 404 Compliance Sign-Off that has a SOX impact.
• Assist in providing SOX related governance guidance and input at various forums, steerco's and into various policies and procedures.
• Follow up on internal audit and forensics remedial actions to ensure remediation actions are implemented.
• Monitor the development and updating of OME policies and procedure documents as applicable.
• Preparation of OME’s monthly/ quarterly business reporting to Exco / OpsComm submissions.
• Assist other SOX team members with ad-hoc requests from time to time.

Formal Education

• 3-4-year Relevant University Degree in Finance / Internal Audit 

Working Experience

• 6 relevant years of extensive experience and in-depth knowledge of SOX compliance and internal control requirements 
• Excellent communication, reporting and presentation skills
• Ability to develop and maintain strong stakeholder relationships

Certification and Professional Membership

• SAICA CA (SA) or similar qualification is preferred.