Specialist ERM- BCM at Transnet

Position Purpose:

Integrate the overall management and monitoring of Enterprise-Wide Risk Management and Business Continuity activities within Transnet Port Terminals to ensure compliance to applicable standards, in supporting TPT’s strategic objectives.

• Provide overall advisory, assurance services and support on Enterprise Risk and Business Continuity to TPT HQ
• Departments and Terminals in line with Transnet Group Risk requirements and aligned to applicable standards/Frameworks.
• Ensure that organizational enterprise risk and business continuity management methodologies and practices are aligned to
• ISO 31000 and 22301 best practices.
• Liaison between TPT HQ/Terminals/Business Units and Transnet Group with regards to reporting, information distribution
• and updates on legislative/Policy/Frameworks within the ERM/BCM space.
• Proactively drive the scanning of the Risk Landscape, internally and externally and keep the organization informed to
• ensure business sustainability.

Position outputs:

Enterprise Risk Management

• Lead and coordinate the robust forward-thinking research that continuously identifies potential future risks and ensures that
• appropriate rigorous risk treatment plans are in place, monitored, managed, and reported on.
• Ensure the pro-active analysis of risks posed by the external and internal environments and prepare the TPT business
• environment to overcome or avoid negative consequences; and timeously seize or create opportunities.
• Roll out and drive the development of ERM/BCM strategy and ensure it is risk based, to ensure adequate support of
• Organizational objectives for success in achieving strategic imperatives.
• Drive the process for the development of ERM/BCM/PROM Framework/Standards/Procedures for TPT and consolidate
• input for submission to Transnet Group as and when required.
• Custodian of ERM/BCM framework, standards and procedures and the facilitation of training across TPT on new
• developments within the ERM/BCM Landscape to enable Risk Business partner to execute the Risk
• Role Description: Specialist ERM and BCM (LRC) Page 3
• Management and Business Continuity mandates.
• Benchmarking and scanning of the Risk management landscape and ensure alignment with TPT existing

Framework/standards/Procedures.

• Coordinate the consolidation of all Strategic Risk reporting in consultation with Risk Business partners and ensure
• submission to relevant Governance structures within TPT and to Transnet Group with a view to ensure business continuity
• Act as a focal point for BCM processes and information flowing in and out of the department.
• Provide professional and expert risk and business continuity services to ensure effective support to TPT HQ and Terminal
• Legal, Risk & Compliance (LRC) community.
• Ensure that the LRC community complies with the risk standards, risk frameworks, policies, procedures (PROM/ERM) and
• are kept up to date with developments within the Risk Management space.
• To ensure business continuity, monitor, analyse and report on adverse changes on TPT key risk indicators or impacts and
• guide the leadership accordingly.
• Ensure the development and implementation of an Enterprise Risk Management Training strategy particularly focusing on
• strengthening BCM Capabilities and instil a proactive risk management culture within the organization.
• Ensure that the process for risk intelligence and risk scanning is in place and implemented across the organisation and
• ensure escalation of risks where appropriate.
• Drive the development of Enterprise Risk Management Maturity tools and ensure evaluation of same throughout the
• organisation to assess the gaps and ensure that there are plans in place to improve the maturity within the organisation.
• Ensure effective functioning, enhanced utilisation, and continuous improvement of Risk Management tools (CURA, TOMS
• and other applicable systems) to complement the management and reporting of Enterprise Risk Management.
• Assurance provision on the Enterprise Risk, Business Continuity management processes as well as assurance on the
• Transnet Information Management Systems i.e.: CURA, SharePoint to ensure compliance to applicable standards
• Regular benchmarks and research on Risk Management, Risk Intelligence to influence the risk based decision-making
• approach in the organization to address challenges and explore opportunities to improve service excellence.
• Diagnose HQ Portfolios and Terminals potential areas of susceptibility and risk exposures through rigorous application of
• environmental scanning and predictions models based on actual vs forecast performances and current trends influenced by
• both internal and external factors
• Develop and implement risk management programmes to identify potential opportunities to be exploited by the organisation to solve complex challenges to improve organizational performance

Business Continuity Management

• Lead and work with senior management within TPT HQ and Terminals to coordinate business continuity governance
• activities. Supports and/or leads processes that support BCM governance requirements as part of the enterprise operational
• risk management framework.
• Lead the development and maintenance of the enterprise-wide business continuity management program including
• development of tools and instructional guides for the TPT business.
• Drive the Business Impact Analysis Assessment process and the subsequent continuity planning and event management,
• development and facilitation of enterprise-wide event exercises, relationship management with external interested parties,
• development of TPT emergency procedures, standards, and guidelines.
• Contribute to establishing and maintaining BCM program processes and practices which effectively ensure that the
• enterprise program remains current, incorporates/aligns with industry standards and practices as appropriate, and
• adequately covers general regulatory requirements.
• Accordingly, drive the development, monitoring, and assurance provision of the TPT Business Continuity Management
• strategy throughout the organisation within the parameters of the relevant BCM Standard 22301 best practices.
• Assess the Business Continuity Management maturity using the assessment tools in the organization, to measure BCM
• culture and participates with external business continuity management organizations to keep abreast of industry best
• practices and trends.
• Drive the BCM awareness training for the Risk Fraternity in line with updates of applicable standards, updating of relevant
• procedures and training material thereof.
• Ensure that BCM is part of induction processes and that BCM Plans exercises shall be used as part of business continuity
• awareness.
• Drive the TPT BCM Supplier/Customer engagement programme in ensuring a continued supply of services and goods as
• per contractual agreements with Suppliers to TPT, thus improving the BCM Supplier/Customer maturity..
• Ensure data base of supplier/Customer engagement programme is in place and readily accessible for continuity purposes
• and ensure continual improvement in the process.
• Ensure compliance and the management of the overall BCM Documentation for line functions is in line with the Transnet
• Integrated Management System.
• Facilitate the implementation and management of BCM testing exercises at TPT level in consultation with Risk Business
• partners and the BCM structures in place within the organization.
• Ensure appropriate integration of requirements and information obtained from various sources, including external
• regulators, auditing bodies etc. in line with TPT risks and operational requirements. jurisdictions. Drive the management of
• gaps that exist within the BCM life cycle at TPT level and appraise leadership to ensure continual improvement.
• Drive the design, planning, development and implementation of the Disaster Management Plan and Contingency
• management plans and all associated processes (ICT Disaster plan, Strike Plan etc.) as in the TIMS: Business Continuity
• Management Procedure in consultation with Risk Business partners
• Drive the emergency invocation processes and ensure TPT become the centre of excellence during the recovery of
• business processes and lead the development of business continuity recovery strategies/solutions and tactics.
• Coordinate all relevant appointments and development of structures at TPT level for disaster management related activities.
• Drive the Management, reporting and consolidation of BCMS documents for TPT and ensure a process is in place for
• continual improvements.
• Drive and coordinate the establishment of the Business Continuity forum and direct its activities in building organizational
• resilience to potential disruptions.
• Conduct BCM Procedure and Annexure Training to process owners and stakeholders.
• Ensure the development and the successful implementation of the TPT Crisis Management structures and protocols for
• robust response planning and execution.
• Facilitate the development and implementation of the Disaster Management Plan and Process as in the TIMS: Business
• Continuity Management Procedure

Assurance provision

• Provision of assurance on the ERM/BCM end-to-end process, to ensure compliance to Trannset ERM Framework, BCM
• procedure and applicable standards, and develop an action plan to be implemented.
• Role Description: Specialist ERM and BCM (LRC) Page 6
• Monitor the implementation of Audit findings for ERM/BCM and ensure reporting of progress within the existing governance
• structures.
• Conduct Assurance on TPT top 10 risks, Business Impacts, Disaster Management plans, and Response & Recovery plans
• to ensure that adequate provision of resources is allocated in executing the mitigating measures thus reducing the risk
• exposure to TPT objectives. Ensure reporting of the outcomes and the monitoring of the plan to close the identified gaps.
• Assurance provision of the Transnet Information management Systems i.e.: CURA, Share-point, and any other business
• approved system to ensure adequate utilization, compliance to applicable standards and availability of evidence to support
• the implementation of ERM/BCM process.
• Assurance provision on the effective implementation of the Risk Management strategy/Plan.

Stakeholder Management:

• Provide ERM/BCM support to the Risk Management fraternity at HQ and terminals through decentralized model.
• Build, support and maintain healthy internal and external relationships with LRC professionals to ensure achievement of
• organisational goals.
• Build relationships internally corporate portfolio’s ERM Champions and Business Continuity Coordinators, Transnet Group
• and Transnet OD Risk professionals) to continuously scan the risk environment and implement the necessary risk response

Strategies.

• Manage and maintain good relationship with Internal and External Stakeholders to create common understanding on risk
• Management requirements and affiliated processes.

Qualifications & Experience:

• B Degree, (Risk Management / SHEQ) preferable or equivalent is required
• 6 – 8 years’ Applicable experience in Risk Management function
• Demonstrable exposure to risk management best practice and current trends in the discipline

Other Requirements

• Code 8 driver’s license
• Medically and mentally Fit

Competencies:

• Understanding of the rail industry
• Internationally recognised management systems standards, e.g., ISO9001, 1SO31000, SANS18001, ISO14001 and
• SANS3000-1
• Systems theory within organisations
• Financial Management, budget, and accounting policies
• General Management principles
• Management of information systems
• Business Plan
• Enterprise Risk Management principles
• Integrated Management System framework
• Transnet Freight Rail business process
• Cost of quality
• Cross-functional team dynamics
• Project Management
• Quality, Safety, Health and Environmental systems
• Policies and directives
• Skills Required:
• Strategic thinking
• Communication (verbal and written)
• Enhanced ability to motivate and influence people.
• Ability to work and function in a matrix organisational structure
• Proficient in Microsoft Office (Word, PowerPoint, and Excel)
• Analytical
• Problem solving
• Management (planning, directing organising and controlling)
• Report writing
• Presentation and Facilitation
• Interpersonal effectiveness
• Networking
• Relationship building
• Systemic thinking
• Attributes
• Emotional Intelligent
• Resilience
• Integrity
• Self-Starter
• Assertive
• Influential
• Courage
• Self-awareness
• Work-life balance
• High ethical standards
• Creative / innovative
• Attentive to detail
• Quality Oriented