Job Openings at Adams & Adams

Duties and responsibilities

Recruitment

• Manage recruitment processes for junior and middle management level positions at
• all branches
• Develop job descriptions and person specifications in consultation with partners and managers
• Advertise positions internally and externally on notice boards, website, and other relevant resourcing platforms
• Screen applications and provide a shortlist to the recruiting manager
• Arrange interviews with shortlisted candidates
• Administer pre-employment assessments
• Perform background checks and employment references on potential candidates

Employee Onboarding

• Conduct an effective induction session on the first day of employment
• Introduce new starters to their respective departments and teams  

HR and Payroll

• General HR Administration, attend to people queries and provide Payroll support
• Adhere to all policies and procedures with regards to the HR systems and process
• Draft and implement checklist systems to ensure all bases are covered and according to auditable standards
• Provide necessary admin support to the HR Manager and Payroll and Benefits Officer
• Prepare the documentation for the probationary evaluations and ensure these are handed out and collected on time.
• Monitor contracts and ensure that timeous notice is given for contracts that will be renewed or not renewed
• Completion of UIF documents and submissions: e.g. maternity
• Ensure that documents are ready before new starter commences
• Ensure that invoices for services providers are paid on time
• Liaise with brokers concerning problems related to medical aid and provident fund claims and benefits. Be continually updated on changes to medical aid, keep abreast of amendments in legislation 
• Assist staff with salary-related queries and loan applications
• Explain salary-related policies and practices
• Handle advance requests on salaries
• Assist with medical aid-related and provident fund queries 
• Assist with any other HR-related duties
• Quality check loaded information

Requirements

Skills and knowledge

• High level of initiative and being pro-active in the practice
• Ability to prioritise and deal with urgent matters promptly and efficiently
• Solid understanding of relevant legislation, systems and processes
• Ability to work independently, under pressure, and to use initiative and meet deadlines
• Good administrative skills
• Must be flexible regarding time
• Excellent communication skills
• Computer literate (Excel advanced)
• ESS and HR Premier experience would be advantageous

 Qualification/s

• Matric or equivalent qualification
• A diploma/degree in Human Resources Management or equivalent qualification
• 3-4 years relevant experience
• Sage 300 experience

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Duties and responsibilities

• Capture trust EFT’s on CMS for payment on various banking platforms
• Print proof of payments and send to the requestors
• Scan and save all payment requests and associated proof of payments
• Calculate trust transfers (Monthly and daily)
• Send crunching closure notification to receipting and debtors
• Manage bank and cash mailbox daily
• Identify and process bank charges on various trust bank accounts daily
• Ensure that receipting instructions are issued to the receipting department
• Reference request numbers on foreign payment documents to bank statements and communicate as necessary

Section 86(4)

• Open and close investment accounts and ensure compliance to legal requirements
• All movements/adjustments on investment accounts, to be verified and captured daily
• Validate interest on client investments, balance to the bank accounts and process to CMS
• Adjust interest on daily investment closures
• Ensure FATCA compliance and maintain the FATCA control schedule daily
• Send out monthly manual crunching schedules to partners and ensure that they are received back and actioned efficiently
• Checking and ensuring that the Commission Accounts are actioned and transferred.
• Sending of Investment balances once a week and ensure/monitoring of an even split between the Investment banks.
• Assist with downloading of IT3(b)s on a yearly basis.

General

• Cover leave within the division as required
• Efficiently deal with adhoc duties and queries as required

Requirements

Skills and knowledge

• Good communication and writing skills with good command of the English language
• An accurate and meticulous person with the ability to multi-task
• A hardworking, dedicated and reliable person
• Ability to use initiative and to work independently
• Ability to deal with people at all levels
• Knowledge of Attorneys Trust accounting would be advantageous

 Qualification/s

• Matric
• Bookkeeping Diploma would be advantageous
• 2 years relevant experience in a finance environment
• Clear Criminal and ITC record