Specialist: Group Procurement at Oceana Group Limited

Purpose of the role 

• This role will coordinate and organise administrative and analytical tasks within the department. The successful incumbent will be responsible to support the Category Managers in executing Group Procurement's strategy with a key focus being enablement of the Procurement function and negotiated deals. The incumbent will also be involved in supporting the Operational management of all centralised commodities and focus on the management of the tools involved in the buying process, e.g. Travel Management Booking tool. 

Key Responsibilities: 

PROCESS MANAGEMENT 

• Maintain e-Sourcing tool administration ito RFP's, users, reporting, etc 
• Manage Spend track PI System monthly 
• Manage SAP Procurement info records / master data across the Group 
• Maintain all Procurement Document control process in accordance with Policy 
• Stakeholder performance and relationships managed 
• Manage the rollout into operations of newly negotiated deals for specific categories 
• Custodian of the Procurement intranet and internet presence 
• Provide Supply Chain Finance Support and maintain annual progress and updates 

PROCESS IMPROVEMENT 

• Drives process improvements and efficiency of the Procurement Buying process across Oceana as the super user in Group Procurement for SAP 
• Implements and maintains the preferred list of suppliers on SAP. 

REPORTING 

• Retrospective Purchase Orders and monthly reporting 
• Monthly report on Savings progress 
• Maintain Budget/ Forecast inputs 
• Status reporting provided for Supply Chain Finance Programme 
• Contracts Register (expiration status) 

RISK MANAGEMENT 

• Super User for GOAT risk tool implementation 
• Data management of risk inputs to the GOAT tool. 
• Ensures the updates are received timeously from all Category managers in order that the ExCo risk update can be produced monthly. 

OPERATIONAL PROCUREMENT MANAGEMENT SUPPORT 

• Day-to-day operation assistance of the centrally managed procurement categories: 
• Manage Corporate travel program i.e., Super Approval Requests, service delivery escalations, emergency bookings, relevant travel booker communication where applicable. 
• Maintain Fleet Management 360 Tool 
• Manage Stationery 
• Creation of purchase orders and Goods Receipt function for payment on SAP (i.e. Rennies, Diners and Bidvest Car Hire, Catering, Procurement Memberships, Training, Events etc) 

Required Qualifications and Experience: 

• Diploma/ Degree in Procurement or relevant qualification 
• 5 years related work experience in this field 
• SAP MM Experience 
• Sound Microsoft Office knowledge (Word; Visio; Excel; PowerPoint; MS Teams; Sharepoint) 
• Experience with eSourcing tool and other procurement systems will be advantageous 

Knowledge, Skills and Competencies: 

• Agile 
• Teamwork and collaboration 
• Customer focus (internal and external) 
• Accountability and responsibility 
• Ability to develop and maintain productive internal and external working relationships 
• Strong Analytical Skills Supply Base and Supply Chain Analysis 
• Meticulous 
• Good written and verbal communication skills 
• Strong operational SAP skills 
• Conflict management 
• Strong Risk Analysis skills 
• Commercial and Negotiation Skills 
• Strong planning and execution 
• Ability to manage upward 
• Ability to work under pressure with multiple deadlines and the ability to multitask 

Essential Behavioral Competencies: 

• Decision-making and Judgement 
• Integrity 
• Analytical Thinking 
• Action Oriented 
• Teamwork and collaborative 
• Interpersonal Skills 
• Resilience and Stress Tolerance 
• Assertiveness 
• Good Written and Verbal Communication