Specialist Library & Information Services at ATNS

Job description

Library and Information Management - Manage the organization-wide (ATNS) Library and Information Services initiatives and activities:

• Ensure the implementation of the Library and Information Services strategy and implementation plan is successfully implemented. 
• Conduct regular Library and Information Services audits to ensure all information resources are safeguarded and easily accessible. 
• Develop, implement, conduct regular reviews, and monitor the adherence to Library and Information Services Policies and Procedures by ensuring compliance with the ATNS Quality Management System. 
• Coordinate the provision of access to information requests in terms of the Promotion of Access to Information Act, 2000 (Act No. 2 of 2000).  
• Responsible for the Library and Information Services System (implementation, control and reports).
• Ensure the Library and Information system licenses and contracts adhere to Supply Chain Management and Compliance requirements.
• Management of AIPs and ICAO Records and Documents.
• All stations to have access to AIPs and ICAO documents.
• Update AIPs and ICAO documents as per the specifications.
• Prepare for SACAA audits.  Attend to all audit findings.
• Manage the Library and Information Services initiatives and activities within ATNS (ATA).
• Collection development by identifying the user’s needs and aligning with the organization’s information needs (strategy).
• Management of Circulation, Classification and Cataloguing of Library and Information Services.
• Manage a complex physical and virtual environment to deliver information services and preserve information in all formats (with emphasis on digital information services).
• Manage the monthly statistics and provide the analysis report.  
• Supporting learning, teaching and research activities of the relevant client by conducting searches/research and providing appropriate resources.
• Management of Inter-Library Loans (SABINET).

Project Management - Management of all ATNS (org-wide) Library and Information Services and Related Projects: 

• Develop the Library and Information Services Business Case.
• Define the Library and Information Services Specifications. Implement the Library and Information Services Project(s).

Finance -

•  Ensure that the Library and Information budget is executed and spent as planned in consultation with the Head Knowledge Management.
• Ensure all supplier’s contracts align with the ATNS Supply Chain Management policy and processes, including license renewals.
• Ensure payments of all purchases/invoices of Library and Information are cost-effective and aligned with ATNS Supply Chain Management policy and processes.
• Report on the expenditure of the Library and Information function.

Change Management - develop training material and conduct training on all Library and Information functions for all ATNS employees: 

• Library and Information management policy.
•  Library and Information management procedures. Library and Information Database. 
• Library and Information Subscriptions. 
• Library and Information Electronic System. 
• Engage with all ATNS staff and create awareness of proper, efficient and effective Library and Information Functions. 
• Attend to Library and Information related inquiries and requests for information from both internal and external. 
• Represent ATNS at National and International Committees related to Aviation and Information and Professional Associations. 
• Maintain a healthy relationship with all Library and Information stakeholders (suppliers, ATNS employees, external government, and private organizations).

Minimum requirements

Minimum Qualifications

• B.Bibl or B. Information Science or B. Information Management

Minimum Experience

• 5 to 7 years prior experience