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MTN Group Limited entered the telecommunications scene at the dawn of South Africa’s democracy, in 1994. In 1998, we began our expansion by acquiring licences in Rwanda, Uganda and Swaziland. Since then, we continued to grow, with a view of bringing world-class telecommunications and digital services to markets across Africa and the Middle East. Throug...
Specialist: Procurement
The Specialist, Procurement is part of the Group Procurement team within the Global Sourcing and Supply Chain (GSSC) function at Group. The position is primarily responsible for coordinating Request for Information/ Request for Proposal and Request for Quotation. Coordinating all request to purchase order (Source to Purchase) for MTN Group Management Services (Pty) Ltd. The Specialist is responsible for coordinating, reporting and tracking the end to end contracts lifecycle.
The Specialist , Procurement will report to the Senior Manager, Procurement. The position will interface with Global Sourcing and Supply Chain (GSSC), SSH and Opco, (not limited to) via Oracle workflows and non-Oracle workflows in order to ensure effective and efficient operations
Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)
Key Deliverables
The Specialist, Procurement will be accountable to achieve the following objectives:
Contract Management Coordination
- Support the End-to-end contract life cycle management (from Sourcing to contract retirement)
- Assist the team to project manage sourcing event from RFx issue until contract signature.
- Input into the preparation of relevant Local and Country Agreement template for new sourcing events (RFx).
- Coordinate contract review between supplier, Legal, Insurance, Tax, Treasury, Finance and Data Privacy and arrange supplier meetings
- Track and project manage contract negotiation cycle until contract signature.
- Proactively track and support the renewal of existing current agreement in line with approved process.
- Ensure alignment between GSSC, Business Function and Group Legal on the adoption of all new contract templates
- Coordinate all contract signatories as per contract signoff sheet requirements and ensure adequate and effective archiving of procurement contracts for MTN Manco SA.
- Coordinate and update contract register on a bi-monthly basis and highlight any upcoming contracts for expiration to line manager and respective business function.
- Maintain a seamless arching of all contracts (NDAs, Local Agreements, Country Agreements SoW’s) both electronic and hard copy format.
Coordinate end to end RFI/RFQ/RFP on MTN E-Sourcing platform
- Log all sourcing and contracts projects / requirements received from the business functions onto BOOM (Business Optimization Operating Model).
- Review the Request for Information (RFI)/Request for Quotation (RFQ)/ Request for Proposal (RFP) requirements and supporting documentation sent by the business functions
- Liaise with SSH to conduct vendor due diligence for new suppliers as part of supplier registration for E-Sourcing.
- Conduct market research to identify new potential suppliers that can be invited to participate in opportunity. This to be done in conjunction with GGSC.
- Create RFI/RFQ/RFP Create collaboration team for evaluation of the RFI/RFQ/RFP
- Create cross functional scoring team and provide required Information to the stakeholders within the defined timelines.
- Enter the abstract or form data and review the same before publishing the RFI/RFQ/RFP.
- Publish and monitor the RFI/RFQ/RFP.
- Closure of RFI/RFQ/RFP after review and evaluation.
- Inform the knocked-out suppliers about their status and update the same on system.
- Update award optimization and inform awarded and non-awarded suppliers of their status Perform Award Optimization by defining incumbent Suppliers, Supplier incentives, adding/ removing Rebate Tiers, creating scenarios for award optimisation (priorities, requirements, etc.), adding constraints.
Coordinate BBBEE Compliance and Reporting
- Obtain and ensure that a valid BBBEE certificate is available for each registered vendor, where it is local requirement.
- Ensure frequent archiving of supplier BBBEE certificates.
- Develop and maintain a supplier BBBEE database.
- Assist Line manager with quarterly BBBEE report for MTN Manco.
- Liaise with MTN SA on any BBBEE regulatory changes and implementation requirements.
- Supplier B-BBEE Certificate and compliance management
Job Requirements (Education, Experience and Competencies)
Education:
- 3 Years Degree or Diploma in Commerce and/or Procurement/Purchasing
- Any registration to Professional Procurement and / or Supply Chain body (will be advantage.
Experience:
- 2 – 3 years relevant work experience
- Experience in Sourcing, Contract Management and Procurement.
- Experience in ERP systems (Oracle).
- Spend Analytics (Sievo preferred)
- eSourcing Platform
- Advance experience in MS Office, especially MS Excel
- Good understanding of telecommunication industry.
Competencies:
Functional knowledge
- Ambiguity within the workplace
- Analysis
- Complexity within the workplace
- Conflict management
- Information processing
- Problem solving
- Risk management
- Sourcing (tactical)
Skills
- Communication
- Continuous improvement
- Data interpretation
- Judgment
- Numerical
- Presentation
- Reporting
- Analytical
Behavioural qualities