Specialist: Procurement Support (Finco) at MTN

Mission/ Core purpose of the Job

• The Specialist: Supply Chain Business Partner is responsible to assist with procurement activities across Group Finco in line with GSSC guidelines & policies.
• The specialist will provide the required administrative support to the The Senior Manager: Supply Chain Business Partner for Procurement & Sourcing for Finco and liaise with GSSC for critical RFP, vendor selection etc. Further the Specialist will also provide required support for any Opco related local category sourcing .

Key Performance Areas: Core, essential responsibilities / outputs of the position (KPA's)
Operational Delivery

• Coordinate with GSSC and Finco Opco local sourcing teams and support Group Finco in managing Sourcing, Procurement and Demand Planning
• Support and execute sourcing and procurement activities, including but not limited to, RFx and e-reverse auctions, spend reports, vendor selection etc.
• Creating and analyzing documented comparative costs submitted by suppliers in the RFx process
• Support in assessing quotes and compiling a detailed assessment of cost breakdowns
• Support business teams with Purchase Requisitions and Purchase Orders
• Manage processing of requisitions to ensure timely order submission and negotiating costs, delivery schedules and contract terms.
• Manage supplier registration, qualification, and de-activation etc.
• Ensure SCM processes alignment and compliance to the Y’ello Book (where applicable)
• Manage and execute sourcing and procurement activities
• Prepare and update procurement budgets and actual on a regular basis for management reporting
• Document the costs for all vendors and generate monthly cost reports
• Prepare contracting templates, terms and conditions etc. in line with the process followed and liaise with legal teams where required
• Coordinate item additions to existing Purchasing Category and system updates where required
• Monitoring and updating item, commodity and other tables in the system
• Deliver on the ordering process to ensure the completeness of the requisition process
• Record and report savings achieved
• Ensure maintenance of suppliers and materials database

Governance

• Ad-hoc Meetings
• Participate and provide inputs in ad hoc meetings
• Execute day-to-day operations

Reporting

• Collate and prepare appropriate daily, weekly, and monthly activity and financial performance reports, in accordance with the measurement metrics set by management, for the attention of management
• Prepare/compile agreed periodic activity and performance reports for the attention of management

Escalations

• Resolve escalations as per defined escalation / resolution procedures; and
• Notify escalations to senior specialist that have impact on critical path of service delivery or that will result in significant time, scope, employee/customer or cost impacts if not resolved.

Function Tactical

• Participate in adhoc and operational meetings
• Participate and provide input into tactical meetings as and when required
• Report at process level

Performance

• Assist in monitoring, evaluating and reporting on the performance and quality of procurement services provided
• Assist with monitoring and reviewing the performance of external partners against agreed KPIs and SLAs, escalating risks to management
• Ensure effective execution of day-to-day operations and resolve operational issues as they arise
• Improve productivity and quality through leading practice initiatives.

Job Requirements (Education, Experience and Competencies)
Education:

• 3-year Bachelor’s Degree / Diploma in Supply Chain Management or related qualification

Experience:

• 2 – 3 years of experience in a commercial or supply chain environment
• Minimum of 1 -2 years’ experience in an area of specialisation, ideally at a junior specialist level within the supply chain sector
• Experience working in a medium to large organization
• Experience working across global locations/ regions and have a grasp of political, social, infrastructure and integrity challenges

Competencies:
Functional Knowledge:

• Sourcing & Procurement
• Supplier Management
• RFx Management
• Budgeting and Reporting

Skills

• Analytics and interpretation
• Dealing with ambiguity and complexity
• Delivery focused
• Digital mind-set
• Organizational agility
• Project management
• Relationship management
• Behavioural Qualities
• Adaptable
• Complete candour
• Culturally aware
• Emotional Maturity
• Innovation
• Relationship building
• Integrity
• Team Player
• Attention to detail