Specialist: SCM Demand REF : BMA 6/7/2024 at Border Management Authority

MINIMUM JOB REQUIREMENTS, KNOWLEDGE AND RESPONSIBILITIES

Minimum Qualifications

• A Grade 12 as well as a bachelor’s degree in Procurement / Supply Chain Management/ Logistics/ Finance/ Audit/Commerce/Public Administration/Business management and Accounting (NQF Level 7)
• A post graduate qualification in Finance, Supply Chain Management, Accounting or Finance or Internal audit or equivalent (NQF 8) will be an added advantage. 

Minimum Experience

• 6 years’ experience in Audit of Supply Chain Management
• 3 years’ experience of which in a supervisory level Knowledge 
• Generally Recognised Accounting Practice (GRAP). Public Finance Management Act (PFMA). National Treasury Regulations and Preferential Procurement Policy Framework Act. Broad – based Black Economic Empowerment Act 53 of 2003. King Governance Code. SAGE ERP System. Basic Conditions of Employment Act. Employment Equity Act. Skills Development Levy Act. Border Management Authority Act, 2020 

Professional Registration or license requirements 

• Chartered Institute of Procurement and Supply (CIPS), SAICA, SAIPA membership registration will be an added advantage 

Responsibilities/Duties

•  Compile and consolidate needs analysis. Co-ordinate inputs and completion of quarterly and annual procurement plan. Compilation of specifications and terms of reference submitted by user department. Promote compliance and adherence to the SCM policy. Assist in the implementation of control measures to enhance current processes. Assist with the audit process with the internal and external auditors. Risk management of the SCM. SCM performance review. Reporting on SCM information.
• Optimum system utilization. Entire adequate controls are in place for safeguarding of SCM information. Ensure that SCM registers (deviations, irregular expenditure, contract. management register) are reviewed and submitted to the Senior Manager and Executive Manager timeously. Propose enhancements / review of SCM Policy and procedures in line with the changes in the National Treasury regulations, instruction notes etc and ensure the same is implemented. Assist in the assessment and investigation of irregular, fruitless and wasteful expenditure (IFWE) in accordance with the IFWE guidelines and framework. Ensure that SCM monthly and quarterly for the SCM. Monitor and evaluate supplier utilisation and performance. Keep record all National Treasury report submissions.
• Provide input into the development of SCM and Finance policies, procedures and processes. Ensure compliance with all statutory or legal requirements. Assist in identifying and adhering to fraud controls, risk prevention principles, sound governance and compliance processes, and tools to identify and manage risks. Support and provide evidence to all internal and external audit requirements. Maintain quality risk management standards in line with relevant requirements.
• Maintain and enforce all related Service Level Agreements to minimise business risk and ensure business continuity. Review related Standard Operating Procedures in consultation with the Mangers to ensure business optimization. Ensure the effective implementation, management, monitoring of the business unit’s budget, and mitigate and report on any variances. Monitoring financial control, budget management and the procurement process to ensure compliance with the legislation e.g. (PFMA, PPPFA, and BBBEE). Ensure the deployment of proper financial controls to manage the business unit budget.
• Build and lead an effective and cohesive team through the effective management of divisional resources. Drive the implementation of talent acquisition, succession planning, development, and retention strategies for the division. Ensure the enhancement of relevant knowledge and skills through continuous coaching, mentoring and nurturing of talent in the business unit.

EMAIL ADRESS : [email protected]