Stock Controller at H Systems (Pty) Ltd

JOB PURPOSE

• The core purpose of the role is to ensure effective stock control of goods according to company standards, conducting regular stocktakes, and maintaining accurate inventory records.

KEY PERFORMANCE AREAS

• Stock Control.
• Administration.
• SHEQ Integrated Management System control.

MAIN RESPONSIBILITIES

STOCK CONTROL

• Ensure stock control and reconcile physical stock with recorded inventory levels (SAGE).
• Ensure all bins are used effectively, marked correctly and product codes displayed on correct location.
• Conduct stock counts.
• Ensure all stock is quality checked and binned correctly and timeously.
• Ensure effective wrapping of the product according to company procedures, to ensure protection of the product.
• Oversee, complete, and ensure stock takes are conducted.
• Ensure stock discrepancies are investigated and reported to the Warehouse Supervisor.  
• Continuously review and streamline stock control processes to enhance efficiency, accuracy, and productivity.

ADMINISTRATION

• Produce reports and statistics monthly, or as required.
• Ensure data systems are accurate and always updated.
• Ordering of packaging material for the branch.

WAREHOUSE ASSISTANCE

• Assist in another position if there is an operational constraint. 
• Assist with driving responsibilities, including driving a company vehicle, if hold a valid driver’s license.
• Perform regular cleaning tasks to maintain a clean, tidy, and sanitary warehouse environment.

SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL

• Ensure adherence to the OHS Act.
• Ensure the warehouse maintains and complies with standards of health and safety, and hygiene always.
• Participate in any Integrated Management System activities as required. 
• Identify and report opportunities for improvement, Non-Conformances, and Incidents in area of responsibility.
• Ensure adherence to all company policies and procedures. 
• Always maintain a high level of customer service levels standards.

REQUIREMENTS

KEY JOB REQUIREMENTS 

QUALIFICATIONS

• Grade 12 or equivalent.

EXPERIENCE

• 1-2 years’ experience in a similar position.
• 3 years’ experience in an operations / warehousing environment.

KNOWLEDGE REQUIREMENTS

• Computer literacy with proficiency in MS Excel at a basic level.
• Proficiency in SAGE Evolution, or similar, at an intermediate level.
• Thorough practical knowledge and understanding of inventory management principles and operations processes.
• Awareness and understanding of relevant ISO Standard requirements.

SKILL REQUIREMENTS

• Strong organizational and time management skills to handle multiple priorities and meet deadlines.
• Excellent analytical and investigative skills, with the ability to interpret data and make informed decisions.
• Detail-oriented mindset with a high level of accuracy in record-keeping and stock reconciliation.
• Strong sense of urgency and ability to work under deadlines.