Stock & Inventory Administrator at COFCO International

Minimum professional qualifications and experience

• National Senior Certificate (Grade 12) with Accounting as a subject.
• Tertiary qualification in Finance and/or Accountancy and related field of study.
• Minimum five years’ demonstrated experience working in a similar position.

Key areas of responsibility

• This role requires a high level of focus, attention to detail, assessment and analysis of data, accurate reconciliations and reporting.
• This role is admin intensive with strict daily, weekly and monthly deadlines that need to be adhered to.
• Daily liaisons with Traders, Finance teams, Trade Execution and Silo bag Depot sites (remote areas of South Africa), as well as banks and co-ops.

Duties include, but not limited to

• Compile daily stock sheet with 3Rd party stock confirmation
• Daily reconciliation Repo and Silo certificate stock with ERP system
• Daily update of day storage provision file to product control - finance team 
• Comparing 3rd party stock balances with inhouse ERP system data
• Process of claim invoices to 3rd party as requested by team members
• Repo – Finance and Repurchase of stock to and from banks
• Process of stock transfers from and to 3rd party clients
• Process of daily JSE notices and deliveries
• Capturing of silo certificates in ERP system
• Recon and process of storage costs invoices from silo operators
• Weekly and daily Sagis reports
• Process of Adhoc invoices
• Update SACTA levies for reporting
• Capturing daily silo deliveries in ERP system
• Ad hoc administration duties

Essential skills

• Demonstrated experience with stock and inventory management.
• Strong financial and accountancy background.
• Intermediate to Advanced MS Excel proficiency.
• Excellent numerical reasoning and problem-solving skills.
• Excellent attention to detail and high a degree of accuracy.
• Experience of working in a fast-paced environment.
• Ability to work well within a team environment.
• Ability to work under pressure while always maintaining attention to detail.
• Ability to work independently and apply own initiative.
• Excellent planning, organising and time management skills.
• Critical thinker with emotional resilience to overcome obstacles.
• Computer Literacy (MS Excel, Word, Outlook, web-based platforms). 
• Aptitude for continuous system enhancements and automation.

Desirable skills

• Exposure to commodities, agri and/or grains industries.
• SAP experience.
• Experience using an ERP system.

General

• Office based in Techno Park, Stellenbosch.
• Work model - full time attendance, Monday to Friday with ad hoc days working from home.
• Reports to Operations Manager.
• Salary is market related basic salary, with medical and provident benefits.
• Harvest and seasonal periods (high volume); generally March to August/September annually.