Stock & Procurement Manager at Maziv

Key Responsibilities

Procurement Management

•  Develop and implement procurement strategies aligned with business objectives.
• Manage the end-to-end procurement process from sourcing through to purchase order issuance and delivery.
• Source and evaluate suppliers based on quality, cost, service, capacity, and risk.
• Lead supplier negotiations to secure competitive pricing, payment terms, rebates, and service levels.
• Manage RFQs, tenders, supplier evaluations, and contract negotiations.
• Ensure procurement activities comply with company policies and delegated authority limits.
• Drive procurement savings and cost optimisation initiatives.
• Monitor market trends, pricing movements, and supply chain risks.
• Develop alternative supplier strategies to reduce dependency and supply risk.
• Support strategic sourcing initiatives and long-term supply agreements.

Supplier Relationship Management

• Establish and maintain strong relationships with key suppliers.
• Conduct regular supplier performance reviews and scorecard assessments.
• Monitor supplier service levels, delivery performance, and quality standards.
• Resolve supplier disputes, claims, shortages, and pricing discrepancies.
• Ensure suppliers comply with contractual obligations and service agreements.
• Manage supplier on-boarding and due diligence requirements.
• Monitor supplier financial stability and business continuity risks.

Stock & Inventory Management

• Develop and maintain inventory management policies and controls.
• Ensure optimal stock levels are maintained to support operational requirements while minimising working capital investment.
• Manage inventory planning, forecasting, replenishment, and demand management processes.
• Monitor stock levels, reorder points, safety stock, and stock ageing.
• Review slow-moving, excess, obsolete, and damaged stock and implement corrective actions.
• Ensure accurate inventory valuation and reporting.
• Drive initiatives to improve inventory turns and stock utilisation.
• Implement inventory optimisation strategies across all warehouses and stock locations.

Warehouse Governance & Control

• Ensure robust stock control procedures are implemented and adhered to.
• Oversee cycle counts, stock counts, stock audits, and reconciliations.
• Investigate and resolve stock variances and losses.
• Ensure physical stock security and safeguarding of company assets.
• Monitor warehouse operational performance and stock handling practices.
• Ensure compliance with stock issue, transfer, return, and receiving procedures.
• Review warehouse policies and continuously improve inventory processes.

Contractor & Field Stock Management

• Ensure stock issued to contractors and field teams is accurately tracked and accounted for.
• Monitor contractor-held inventory and stock balances.
• Review stock recoveries, returns, losses, and damaged materials.
• Investigate unrecovered stock and implement recovery plans.
• Ensure accountability for company assets held by contractors and third parties.
• Establish controls and reporting for contractor stock usage and consumption.

Commercial & Financial Management

• Develop procurement budgets and inventory forecasts.
• Monitor procurement spend against approved budgets.
• Identify and deliver procurement savings opportunities.
• Support cash flow optimisation through effective purchasing and inventor management.
• Review stock provisions, write-offs, and inventory adjustments.
• Ensure accurate inventory accounting and financial reporting.
• Work closely with Finance to support month-end, budgeting, forecasting, and audit processes.
• Analyse procurement and inventory KPIs and provide actionable recommendations.

Planning & Demand Management

• Collaborate with Operations, PMO, Build, Maintenance, and Commercial teams to forecast material requirements.
• Develop procurement and inventory plans based on project forecasts.
• Ensure long-lead items are sourced and secured proactively.
• Monitor supply chain constraints and implement contingency plans.
• Align procurement activities with business growth and project delivery requirements.

Governance, Compliance & Risk Management

• Ensure compliance with procurement policies, approval frameworks, and governance standards.
• Manage procurement and stock-related audit requirements.
• Maintain accurate procurement and inventory records.
• Ensure contracts, supplier agreements, and documentation are up to date.
• Identify and mitigate procurement, supplier, and inventory risks.
• Monitor compliance with health, safety, environmental, and regulatory requirements where applicable.
• Develop business continuity plans for critical suppliers and materials.

Team Leadership

• Lead and develop Procurement, Inventory, and Warehouse teams.
• Establish clear objectives and performance expectations.
• Drive accountability, collaboration, and service excellence.
• Conduct performance reviews, coaching, and development planning.
• Build succession plans and strengthen team capability.
• Promote a culture of continuous improvement and operational excellence.

Reporting & Analytics

• Develop and maintain procurement and inventory dashboards.
• Prepare weekly and monthly management reports.

Report on:

• Procurement spends
• Cost savings achieved
• Supplier performance
• Stock holding values
• Stock ageing
• Inventory turns
• Stock variances
• Stock losses
• Contractor stock recoveries
• Forecast versus actual consumption
• Purchase order commitments
• Provide insights and recommendations to support strategic decision-making.

Key Performance Indicators (KPIs)

Procurement

• Procurement savings achieved (Rands and percentage).
• Purchase price variance.
• Supplier contract compliance.
• Supplier on-time delivery performance.
• Procurement cycle time.
• Emergency purchase percentage.

Inventory

• Inventory accuracy.
• Inventory turnover ratio.
• Days inventory on hand.
• Stock ageing levels.
• Slow-moving and obsolete stock values.
• Stock write-off levels.

Governance & Controls

• Stock count accuracy.
• Stock variance percentage.
• Audit findings.
• Supplier compliance levels.
• Contractor stock recovery rate.

Financial

• Inventory holding value versus target.
• Procurement spends versus budget.
• Working capital performance.
• Forecast accuracy.

Operational

• Material availability rate.
• Project material readiness.
• Service level achievement.
• Warehouse productivity and efficiency.

Requirements

Minimum Qualifications & Experience

Qualifications

• Bachelor's degree in supply chain management, Procurement, Logistics, Finance,Commerce, or related field.
• CIPS, SAPICS, CPIM, CSCP, or equivalent procurement/supply chain qualification advantageous.

Experience

• 7-10 years' experience in Procurement, Supply Chain, Inventory Management, or
• Warehouse Operations.
• 3-5 years in a leadership or management role.
• Experience within Telecommunications, Fibre, Construction, Infrastructure, Utilities, or Engineering environments preferred.
• Strong experience managing high-value inventory and supplier contracts.

Key Competencies

Technical

• Strategic Sourcing
• Supplier Negotiation
• Inventory Optimisation
• Commercial Acumen
• Contract Management
• Supply Chain Planning
• Financial Analysis
• ERP Systems
• Procurement Governance
• Risk Management

Leadership

• Team Leadership
• Stakeholder Management
• Decision Making
• Problem Solving
• Accountability
• Change Management
• Communication & Influence
• Continuous Improvement