Stores Controller at Dr Beyers Naud Local Municipality

SALARY SCALE: R216 372 – R280 824
QUALIFICATION AND EXPERIENCE REQUIRED

• Stores and Inventory Diploma-NQF LEVEL 6
• Computer Literacy (MS Office applications)
• 18 months experience.
• Clean criminal record (proof must accompany application)

CORE RESPONSIBILITIES
STORES FUNCTIONS
STOCK CONTROL
Implements specific activities/ tasks associated with the receipting, storage and utilization of items/ materials to/ from the Stores by:

• Checking the supplier documentation against physical items and verifying quantity and specifications prior to acknowledging receipt or recording short delivery/ damages on the documentation.
• Coding stock received in accordance with control procedures and positioning items in the appropriate location.
• Attending to the rotation of stock based on ‘first in –first out principles’ and positioning items taking into consideration “shelf life span”.
• Monitoring stock levels against established safety stock levels, identifying with slow moving/ aged items and seeking approval on changes to stock control guidelines.
• Conducting stock counting sequences, applying control procedures using specific coding/ labels to indicated counted stock and quantities.
• Receiving and referring to approved transactional documentation to identify with requirements, accessing specific items and checks quantities prior to issue.
• Receiving instructions on the disposal of damaged/ excess stock and attending to the removal or return of such items.
• Participating in stock taking processes in conjunction with the Financial Audit Team, making available information, schedules and/ or identifying stock positions, products and items for counting and verification.

INFORMATION RECORDING/ UPDATE
Processes transactional information on specific computerized applications and completes forms, schedules and documents by:

• Collating, checking and verifying information recorded on transactional documents, forms and schedules prior to commencing with updating sequences.
• Capturing information associated with delivery time, materials and requisitions, etc.
• Entering details of inbound material/ goods (quantity, date, etc.) against product codes and preparing supporting documentation (e.g. goods received note) to validate receipt.
• Updating records and registers and completing orders inserting relevant details and, submitting for approval.
• Checking obsolete stock in terms of prescribed procedures and disposing upon approval.
• Inserting documentation, correspondence, forms, etc in alpha/ numerical or chronological sequence into appropriate files, accessing relevant information upon request or support query resolution and/ or deleting or removing old/ obsolete records from the respective files.

SUPERVISION AND CONTROL
Coordinates and controls tasks/ activities associated with controlling personnel performance, productivity and discipline by:

• Planning, implementing and controlling the daily work/ actions of staff.
• Monitoring attendance/ conduct and output and addressing deviations from agreed performance indicators through meetings/ counselling and/ or other approved methods designed to improve and motivate personnel.
• Addressing workplace conflict/ conduct through the initiation and co-ordination of consultative processes and implementation of specific disciplinary procedures.

STORES CONTROL
MONITORING & CONTROLS
Monitors and reports to the immediate supervisor on specific aspects associated with performance and risk and provides generalist support by:

• Assessing and addressing inadequacies in access/ egress controls at the Stores, alerting the supervisor to critical/ high risk issues outside the scope of laid down guidelines.
• Adhering to prescribed safety and security measures with special reference to hazardous materials e.g. fuels, oil, etc.

Deadline:5th October,2026