Sub-Acute Administration Manager at Faircape Group

Job Description

As the Administration Manager, you will play a key role in overseeing and coordinating the daily administrative operations at Tokai Estate.

You will be responsible for managing a team of administrative professionals, optimizing processes, and ensuring a smooth workflow. The ideal candidate will have excellent leadership skills, strong attention to detail, and the ability to thrive in a fast-paced environment.

If you would like to work in a dynamic environment where opportunities are endless, then this is the opportunity for you. 

 Duties will include the following, but not limited to:

 STAFF MANAGEMENT

• Lead, motivate, and manage a team of administrative staff to achieve departmental goals.
• Conduct regular performance evaluations and provide constructive feedback.
• Foster a positive work environment that encourages teamwork and professional growth.
• Oversee and manage the compilation of staff shift rosters

STOCK MANAGEMENT 

• Control and manage medical supply stock, ensuring optimal levels, storage, and safekeeping.
• Conduct regular stock takes to minimize variances and eliminate wastage.

AUTHORISATIONS

• Track outstanding Medical Aid authorizations.
• Email sub-acute referrals to medical aids to obtain timely authorizations.
• Inform Assessment Manager and referring doctors of declined medical aid authorizations.
• Ensure accurate and timely submission of Medical Aid claims with correct coding.
• Prevent outstanding payments.

EXTENDED LENGTH OF STAY

• Generate daily reports for patients requiring extended stays.
• Minimize outstanding approvals for extended stays.
• Provide risk management advice to the Multidisciplinary Team (MDT) on potential financial risk factors.

PATIENT ADMISSION/DISCHARGE

• Oversee and manage the entire administrative admission and discharge process.
• Ensure completion of all necessary documentation for admissions, progress, and discharges in the subacute facility.

FINANCIAL

• Ensure proper financial control at the facility.
• Liaise with the finance team to keep spending within budget. 

ASSET MANAGEMENT

• Ensure proper asset management with updated asset registers, tags and insurance cover

HEALTH AND SAFETY

• Manage health and safety administration.
• Draft weekly and monthly exemption reports for all non-compliant issues.
• Attend health and safety meetings, conduct spot checks, and coordinate evacuations.

Requirements:

Qualification:

• Senior Certificate, relevant tertiary qualification advantageous

Experience:

• Proven experience in a similar role

Skills & Attributes:

• Advanced Computer skills (experience in Google drive, docs, sheets advantageous)
• Strong management skills
• Proven organisational and administrative skills
• Professional communication skills – both verbal and written
• Customer service orientated
• Self motivated and strives for excellence
• Excellent interpersonal skills
• Ability to multitask
• Responsible, accountable and dedicated
• Be able to work in a team and independently
• Excellent attention to detail

Specific Requirements:

• Clear criminal and credit record
• Contactable references