Succession opportunity: Administrator - Human Resources - Rivonia at Steinmuller Africa

Main Purpose: To ensure that all leave are captured and monitored and general HR administrative duties are carried out accurately, within specified timelines.

Key Performance Areas:

Leave administration

• Approve all leave and person details on the Web SS system.
• Attend to and rectify Employees’ difficulties with the Webb SS system.
• Check correctness of leave balances of all Employees (salaries and wages) on a monthly basis.
• Create monthly annual and sick leave balance reports for the Directors.
• Create monthly annual and sick leave balances and sick leave transaction report for the HR Manager.
• Create unpaid leave report for the Payroll Department monthly

General HR Administration

• Process/type contracts of employment and other amendment letters.
• Update Signature Mandates for BPA/BIA/SMA and uploading on eB.
• Update Instructions, Policies, etc. where necessary.
• Control all long service awards for the Employees in the Company, i.e. drawing up of lists, ordering of gifts/frames, etc., processing of signed certificates and issuing to relevant sites.
• Issue of monthly long service and anniversary reports to the Payroll Department.
• Issue monthly missing clocking reports to relevant Site Employees. Follow through with reminder emails and deducting Hours Accounting annual leave from Employees who do not respond.
• Liaise with Managers on a monthly basis with regard to LDC Employees whose termination dates are due as to whether the LDC contracts should be terminated or if their contracts should be extended.
• Proofreading when required, e.g. quarterly newsletters, etc.
• Assist with flexitime issues, where necessary.
• Transcribe disciplinary hearings, where necessary.
• Any other job related duties as required from time to time.

Competencies:

• Ability to plan and prioritise.
• Effective time management.
• Ability to deal with a highly pressurised working environment.
• Ability to work independently.
• Results driven.
• Good written and verbal communication skills.
• Ability to pay attention to details.
• Highly motivated and energetic.
• Able to work productively without close supervision.

Preferred Requirements:

• Grade 12/N3.
• 1 Year experience in an administrative environment.
• Computer literate (MS Office and Adobe).