Supply Chain Administrator at Tharisa

Pre-Contract & Tender Administration (Primary Focus)

• Coordinate and administer end-to-end tender processes.
• Compile, review, and issue tender documentation (ITT) in line with company standards and governance requirements.
• Maintain the tender register, ensuring full auditability and version control.
• Coordinate tender briefings, site visits, and clarification meetings with stakeholders and suppliers.
• Ensure all submissions are received, logged, secured, and compliant with submission requirements.
• Facilitate tender evaluations, including scoring templates and consolidation of evaluation inputs.
• Prepare tender adjudication packs for internal governance structures.
• Present tender outcomes, analysis, and recommendations to the Tender Committee.
• Ensure compliance with internal procurement policies, audit requirements, and regulatory standards.
• Support contract drafting processes in collaboration with legal and commercial teams.

Commercial & Contract Administration

• Assist in the preparation, formatting, and administration of commercial agreements and contracts.
• Maintain contract registers and ensure all agreements are properly filed and traceable.
• Track contract validity, renewal dates, and key milestones.
• Ensure all supporting documentation is complete prior to contract award and execution.
• Liaise with internal stakeholders to ensure alignment on commercial terms.

Supply Chain Support

• Provide administrative and coordination support to the Supply Chain Manager and team.
• Assist the Supply Chain Analyst with data gathering, reporting, and analysis inputs.
• Support the SCM Master Data Lead with data validation, cleansing, and governance activities.
• Ensure accurate filing and document management across supply chain activities.
• Support procurement planning and tracking activities where required.

Governance, Compliance & Reporting

• Ensure adherence to supply chain policies, procedures, and governance frameworks.
• Maintain proper audit trails for all procurement and tender-related activities.
• Assist with internal and external audit requirements.
• Compile reports, dashboards, and presentations for management review.
• Monitor compliance with procurement processes and highlight deviations.

Stakeholder Coordination

• Act as a central point of coordination between internal departments and external suppliers.
• Facilitate communication between technical, commercial, and operational teams.
• Support alignment of procurement activities with operational requirements.

Requirements

Qualifications

• Certificate / Diploma in Supply Chain Management, Procurement, Logistics, or related field

Job Specific Experience

• Minimum 3–5 years’ experience in a Supply Chain or Procurement administrative role
• Proven experience in tender administration and contract coordination
• Strong presentation skills.
• Exposure to mining, engineering, or heavy industry environment (advantageous)

Inherent Requirements

• Must be medically fit.

Closing date: 08 April 2026