Supply Chain Management Administrator (Quotations)) at Private Security Regulatory Authority (PSiRA)

Requirements:

• Degree/National Diploma in Procurement, Supply Chain Management, Logistics, Logistics and Supply Chain Management, Transport, or equivalent NQF level 6 qualifications coupled with 2–3 years’ experience in Supply Chain Management (procurement\buying or purchasing) environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process

Key Performance Areas:

• Supplier Database Administration and Procurement of Goods and Services: Maintain reliable and accurate supplier information on the supplier database by populating and updating information  Check that suppliers have the correct documentation for compliance with legislation  Liaise with suppliers in relation to outstanding documentation  
• Sourcing of quotations from suppliers in accordance with PSiRA SCM policy and applicable legislation  Assessing sourced quotations from service providers/ suppliers  Compile batched for the received source documents  Capture responses and prepare the evaluation reports  Administer the purchase order process flow  
• Ensure correct record keeping/ file management of all documents Monitor suppliers to assess and validate timelines of delivery in accordance with purchase order and contractual requirements  Tracks the order, checks goods on delivery and distributes to the end-user  Responds to enquiries about order status and changes or cancellations  
• Assist end-users with market research and compilation of specifications  Issues correct Request for Quotations to suppliers and track their response  
• Receive invoices, generate purchase requisitions where necessary and verify suppliers banking details prior payment process  Observe the standard turnaround times and ensure adherence to lead times, when procuring.