Active Jobs at Private Security Regulatory Authority (PSiRA)

Requirements:

• Degree/National Diploma in Human Resources Management, Development, Industrial Psychology, Labour Relations or equivalent NQF level 6 qualification coupled with minimum 3-4 years’ experience in Human Resources environment  
• Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

Key Performance Areas:

• Recruitment & Selection: Ensure that the recruitment requisitions are completed and approved prior to commencing with the recruitment process Prepare internal & external job advertisements for all vacancies in conjunction with Line Management Advertise all vacancies both internally and externally in line with the recruitment process  Management of the Shortlisting meetings  Arrange interviews, assessments & verification checks  Provide feedback to candidates on application at various stages throughout the recruitment process
• Prepare employment contracts and remuneration offers to candidates as well as relevant promotion, transfer and other employment related documentation  Ensure Line Managers are aware of the relevant tasks to be completed during the onboarding phase  Collate all relevant documents, forms etc from the new employee prior to the commencement of employment
•  Co-ordinate the preliminary Induction programme  Ensure that the staff profile is updated on a regular basis in line with staff movements  Ensure all employee information, including job and remuneration related information is up to date  Ensure reporting structures are up to date  Provide support to employee regarding relevant processes and general use  
• Human Capital Policy: Provide support in the implementation, maintenance and execution of the organization’s HR Strategy/Plan and Policy to ensure that all HR services are delivered within agreed upon and set standards; Ensure compliance with HR policies through workshops, providing advice and conducting audits  
• Human Capital General Administration: Conduct reconciliations of leave Implement termination procedures on termination of employees  Acknowledgement of resignation letter  Conduct exit interviews  Calculation of termination payments  Facilitation of the exit checklist  
• Remuneration & Benefits: Provide administrative support on the remuneration and benefits system  Administration of benefits (pension, medical aid)  Draft correspondence to employees regarding changes to remuneration and benefits
•  Employment Equity: Update employment equity statistics on a monthly basis  Collate information for the annual Employment Equity submission  Submission of Employment Equity report  Prepare information for EE Committee Meetings  
• Co-ordinate EE meetings  Ensure registers and minutes are signed by all relevant parties pursuant to each meeting  
• Documents Management: ensuring that all Human Capital documents are managed effectively  Reporting: Generate and submit human capital (HC) reports and statistics on an ongoing basis  Assist in compiling the HR Report for the purpose of the organisational’ s Annual Report.

go to method of application »

Requirements:

• Degree/National Diploma in Accounting, Cost and Management Accounting, Accounting Sciences, Auditing, Credit Management, Financial Management, Public Finance and Management equivalent NQF level 6 qualifications coupled with a minimum of 2-3 years in accounts or finance environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

Key Performance Areas:

• Cash Management: Undertake cash disbursements and receipts, ensure compliance with cash management policies, generate coupons/receipts for each transaction on bank account, Redeem coupons and allocate to vendor, Perform daily reconciliations and Clear suspense account on regular basis 
• Accounts Payable Processing: ensure PSiRA’S obligations to suppliers and vendors, verify invoice accuracy and obtain necessary approvals, reconcile supplier statements and process payments, maintain vendor relationships, ensure timely payment while maximizing discounts and adherence to policies 
• Reconciliations: undertake reconciliations on account and compare internal financial records with external sources, reconcile bank statements and inventory records, identify and rectify discrepancies, insure accuracy of financial data. maintain integrity of financial reporting 
• Query Management: handle and resolve inquiries or concerns promptly, investigate root causes of issues, provide accurate information or explanations, ensure timely resolution to maintain stakeholder satisfaction, collaborate with other departments or external parties as needed 
•  Records Management: ensure accurate record management of all financial documents, ensure that records are retained for the required duration, establish access controls to restrict unauthorised access to sensitive information, ensure provision of regular reports as required, ensure the security and confidentiality of financial documents and records, ensure compliance with relevant regulatory requirements and reporting obligations related to document and record management.

go to method of application »

Requirements:

• Degree/National Diploma in Procurement, Supply Chain Management, Logistics, Logistics and Supply Chain Management, Transport, or equivalent NQF level 6 qualifications coupled with 2–3 years’ experience in Supply Chain Management (procurement\buying or purchasing) environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process

Key Performance Areas:

• Supplier Database Administration and Procurement of Goods and Services: Maintain reliable and accurate supplier information on the supplier database by populating and updating information  Check that suppliers have the correct documentation for compliance with legislation  Liaise with suppliers in relation to outstanding documentation  
• Sourcing of quotations from suppliers in accordance with PSiRA SCM policy and applicable legislation  Assessing sourced quotations from service providers/ suppliers  Compile batched for the received source documents  Capture responses and prepare the evaluation reports  Administer the purchase order process flow  
• Ensure correct record keeping/ file management of all documents Monitor suppliers to assess and validate timelines of delivery in accordance with purchase order and contractual requirements  Tracks the order, checks goods on delivery and distributes to the end-user  Responds to enquiries about order status and changes or cancellations  
• Assist end-users with market research and compilation of specifications  Issues correct Request for Quotations to suppliers and track their response  
• Receive invoices, generate purchase requisitions where necessary and verify suppliers banking details prior payment process  Observe the standard turnaround times and ensure adherence to lead times, when procuring.

go to method of application »

Requirements:

• Degree/National Diploma in Procurement, Supply Chain Management, Logistics, Logistics and Supply Chain Management, Transport, or equivalent NQF level 6 qualifications coupled with 2–3 years’ experience in Supply Chain Management (Tendering) environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process

Key Performance Areas:

• Tender Processing: Conduct market research and compile bid documents in line with Prescripts Assist with bid advertisement for approved specifications Administer the closing process and receipts of bid proposals from tender box Provide support and adversary role to all bid committees
• Maintain the bid annual calendar and arrange various committee meetings Lead, coordinate and project manage various projects for different committees
• Assist with compilation of terms of reference Facilitate briefing sessions, bid information sessions and site inspections as and when required Prepare and administer briefing/site/information session certificates of attendance for safe keeping
• Respond to prospective bidders with regard to bid validity and providing feedback on all bid related queries Timely distribute BEC recommendation packs to BAC members Take minutes of all bid meetings held (BSC,BEC and BAC) Coordinate and facilitate evaluation of bids  in line with approved evaluation criteria
• Ensure that the correct exchange rate is applied Prepare BEC reports and disseminate  BAC resolutions Prepare and issue Award Letters for successful bidder (s) Debrief all successful bidders Prepare and issue unsuccessful letters Maintain and update the bid register
• Upload relevant information to the relevant sites pertaining bid awards Ensure safe keeping of bid proposals received from providers Ensure safeguarding of all Bid files for audit purposes.

go to method of application »

Requirements:

• Degree/National Diploma in Procurement, Supply Chain Management, Logistics, Logistics and Supply Chain Management, Transport, or equivalent NQF level 6 qualifications coupled with at least 2-3 years’ experience in SCM environment, with contract management experience  Understanding of SCM environment is crucial Possession Contract Management certification will be an added advantage  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process

Key Performance Areas:

• The successful candidate will be expected to maintain and keeping the contract list complete and accurate  Ensure that contracts are   traceable  for all relevant services  Compile and draft Service Level Agreement (SLAs)  in engagement with users and Legal Services  
• Ensure that SLAs are in place for all contracted services  Evaluates and monitors contract performance to determine necessity for amendments or extensions of contracts and compliance to contractual obligations
•  Manage the contracts’ intent, compliance, keep track of delivery and performance  Manage changes (additions, modifications and deletions) to the contracts with the suppliers and business units  
• Keep track of changes and updates to contract documentation  Negotiate, administer, extend, terminate and renegotiate contracts with suppliers  Ensure that all contracted commitments and critical  deliverables are met  Ensure that Legal Services division is consulted regarding contractual non-performances  
• Ensure that expired contracts do not continue running without written approval  Manage the contract risk register and escalate risks and issues as required  Analyze price proposals, financial reports and other data to determine reasonability of prices  Engage Legal Services regarding complaints occurring in performance of contracts
•  Facilitate and formulate special conditions of the contract for inclusion in Bids   Maintain the Procurement Plan list and ensure annual targets are achieved  Provide reports relating to contracts to various committees.

go to method of application »

Requirements: 

• Degree/National Diploma in Law, Bachelor of Laws (LLB) or equivalent NQF level 6 qualifications coupled with minimum of 2-3 years’ experience in debt collection processes, legal administration and management, compliance management, Appeals and Exemptions process, legal drafting, and general litigation  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

Key Performance Areas:

• Perform delegated duties in the Regulatory and Compliance Unit as assigned by the Legal Officer and/or Manager
•  Assist with legal research and analysis  Assist in administration of the debt collection management processes, compliance management function, appeals and exemptions, legal contracts , interpretation of laws , rules, regulations and legal documents  
• Compile, proofread and revise drafts of legal documents and reports   Consultation with security service providers on PSiRA legal matters  Create and organize information  
• Generate reference tools for easy use by the office  Prepare and format legal and management reports  Maintain and update databases and tracking systems
•  Respond to all case-related queries  Ensure efficient and effective administrative information and assistance

go to method of application »

Requirements: 

• Grade 12 and Diploma in Business Management, Business Administration, Office Administration, Office Management and Technology, Management Assistance, Management, Public Management, Public Administration, Customer Service, Customer Relations Management or equivalent qualifications coupled with at least a minimum of 1-2 years’ experience in customer service environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process. 

Key Performance Areas:

• Assist and attend to clients (business and individual) Processing and capturing of individual applications
• Assessing documents for completeness and validity printing of ID cards and PSiRA certificates
• Assist clients with the completion of applications on the digital platform Accessing information from external systems like CIPC, SARS and interpreting the data
• Attending and corresponding with clients relating to telephonic and e-mail enquiries Verification of fingerprints on the Home Affairs HANIS system
• Baseline understanding of finances as it relates to PSiRA registrations Ensure proper filing Perform all other administration tasks that are related to this function
• Data capturing Relieve as a host/hostess (Queue management)
• Interpret and action findings relating to Criminal records i.r.o individual applications for registration Preparing of monthly stats

go to method of application »

Requirements:

• Grade 12 and Diploma in Business Management, Business Administration, Office Administration, Office Management and Technology, Management Assistance, Management, Public Management, Public Administration, Customer Service, Customer Relations Management or equivalent qualifications coupled with at least a minimum of 1-2 years’ experience in customer service environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process.

Key Performance Areas:

• Welcome and direct PSiRA clients and guests from the front desk: Greeting and welcoming clients and guests, assist/ direct clients/guests to the specific departments, keep the front desk presentable with all necessary materials such as pens, register, etc, validate the client’s information on the system
• Receive and Send Mail to other PSiRA Offices: Prepare the waybill for dispatch. check, sort, and forward emails  Assisting Consultant Walk-in’s,
• Provide exceptional customer service to all stakeholders visiting or contacting the PSiRA front desk, printing access cards, taking fingerprints using the hanis, verification system, assist clients to navigate the online system, handle complaints and escalations from stakeholders professionally and efficiently, following psira's complaint resolution procedures  Replenishing of all Meeting Rooms,
• Booking of boardrooms for meetings, Ensuring the boardrooms are ready for the meetings  Answer incoming calls: Answer questions and direct complaints to the relevant consultant, answer all the incoming calls  Corresponding with internal departments: notify internal staff about clients/guests, email client enquiries to relevant staff.