Supply Chain Management Adminstrator (Bids) at Private Security Regulatory Authority (PSiRA)

Requirements:

• Degree/National Diploma in Procurement, Supply Chain Management, Logistics, Logistics and Supply Chain Management, Transport, or equivalent NQF level 6 qualifications coupled with 2–3 years’ experience in Supply Chain Management (Tendering) environment  Recognition of Prior Learning (RPL) and applicable knowledge and experience on the Job may be considered during the selection process

Key Performance Areas:

• Tender Processing: Conduct market research and compile bid documents in line with Prescripts Assist with bid advertisement for approved specifications Administer the closing process and receipts of bid proposals from tender box Provide support and adversary role to all bid committees
• Maintain the bid annual calendar and arrange various committee meetings Lead, coordinate and project manage various projects for different committees
• Assist with compilation of terms of reference Facilitate briefing sessions, bid information sessions and site inspections as and when required Prepare and administer briefing/site/information session certificates of attendance for safe keeping
• Respond to prospective bidders with regard to bid validity and providing feedback on all bid related queries Timely distribute BEC recommendation packs to BAC members Take minutes of all bid meetings held (BSC,BEC and BAC) Coordinate and facilitate evaluation of bids  in line with approved evaluation criteria
• Ensure that the correct exchange rate is applied Prepare BEC reports and disseminate  BAC resolutions Prepare and issue Award Letters for successful bidder (s) Debrief all successful bidders Prepare and issue unsuccessful letters Maintain and update the bid register
• Upload relevant information to the relevant sites pertaining bid awards Ensure safe keeping of bid proposals received from providers Ensure safeguarding of all Bid files for audit purposes.