Supply Chain Management Administrator x2 at South African State Theatre

KEY PERFORMAMNCE AREAS:

• Receiving of request for quotations from user departments
• Sending of request for quotations to prospective service providers
• Sourcing quotes from service providers that are registered on the central database
• Evaluation of received quotes according to the threshold values and applicable preferential point system and price Evaluation.
• Sending purchase orders requisitions to successful service providers
• Ensure that all materials purchased are of appropriate quality and price and are timely delivered.
• Weekly update of RFQs.
• Ensure that all procurement activities of the state
• Theatre are compliant to applicable legislations, regulations and transcripts.
• Receiving of travel requests from end-users.
• Send requests to a travel management company.
• Sending of purchase orders to travel company.
• Proper Filling and record keeping of open and active purchase orders.
• Play a role during audit period by supplying auditors with SCM documents requests.
• Creations and maintenance of an SCM manual and electronic filling system.
• Control and performs tasks/activities with the application of specific supply chain management procedures associated with the procuring of products and/or specific services.
• Communicating and interacting with officials from user-departments in respect of specific requirements and priorities.
• Attends to procedural administrative requirements, records keeping and reporting deadlines associated with the functionality.
• Prepare payment requests and collect all needed documents to facilitate payment submission.
• Coordinate with Finance Department to make sure the payments are made to the supplier.
• Keep good track of suppliers performance and maintain a database of good and reliable supplier for different categories of supplies, service and goods.
• Perform other duties as required by the SCM Manager.
• Advertise RFQs on e-tender.
• Prepare pre-qualification spreadsheet.
• Prepare for RFQ evaluations.
• Prepare Consolidated scorecards.
• Create minutes and a summarised report.
• Communicate with the chosen supplier.
• Tender and Acquisitions Management
• Manage the end-to-end Tender and Quotation (RFQ) process in accordance with PFMA and applicable SCM legislation and the Supply Chain Management (SCM) policy, procedures and regulations.
• Compilation of tender and quotation documents
• Adverting and closing of Bids
• Evaluation and Adjudication of Bids and Quotations
• Serving as the secretariat to the BEC and BAC
• Supply Chain Management Compliance

Reporting
PREFERRED MINIMUM EDUCATION AND EXPERIENCE:

• National Diploma/degree in Public Procurement/ Supply Chain Management

MINIMUM EXPERIENCE REQUIRED:

• 3 Years experience in Supply Chain Management, Acquisitions Management and Tenders Management.

KNOWLEDGE, SKILLS AND CRITICAL COMPETENCIES

• Analytical Skills, organizing and planning skills communication (verbal and written)
• Numeric Skills
• Presentation Skills
• Interpersonal
• Report writing skills
• Time Mananagement
• Computer Literacy ( Ms excel, Word, Powerpoint).
• Knowledge of the PFMA, PPPFA, B-BBEE and National Treasury regulations