Supply Chain Management Practitioner X 2 Positions at Agribusiness Development Agency

 Minimum requirements

• Must have completed Matric.
• Relevant National Diploma
• 3 years’ experience in the public sector SCM environment

Extensive knowledge and understanding of: –

• Provisioning and Procurement
• Supply Chain Management

Asset Management

• Working knowledge and understanding norms and standards and other legislation i.e. Constitution, Public Finance Management Act, 1999; National Treasury Regulations; Provincial Treasury Instructions; Financial delegations; applicable policies and procedures.
• A valid driver’s licence

Skills:

• Capacity to work alone to meet deadlines, to establish priorities
• Strong communication and interpersonal skills
• Strong problem solving and decision-making skills
• Strong interpretative skills
• Strong IT skills
• Effective planning and organisational skills

Key Responsibilities and Duties:

• Bids:
• Compile bid documents and ensure that the required standards have been met, i.e. specifications, evaluation criteria, GCC and SCC.
• Compile bid advert and obtain approval from the Manager.
• Invite bidders using the relevant media that will promote competitive bidding.
• Monitor the receipt and sorting of bids in accordance with the SCM procedure manual.
• Advertise any changes or extension to the validity period in the relevant media.
• Ensure all bids are recorded in the register and that register is updated.
• Check bid documents for completeness and minimum requirements i.e. SARS Tax Clearance and other supporting documents.
• Prepare score sheets for Bid Evaluation Committee.
• Monitor proper receipt and recording of requisition form from end users.
• Check all requisition forms for completeness and approval.
• Record the requisition on the requisitions register.
• Submit to Finance to confirm the availability of funds.
• Provide Secretarial function to Bid Committees.
• Quotations
• Ensure completion of requisition from to invite suppliers to quote for the goods and services.
• Confirm requisition specifications before inviting quotations and ensure allocation of requisition number in the requisition register.
• Complete request for quotation form to invite the suppliers to quote for the goods and services.
• Ensure that SCM Requisition Register is updated to enable complete tracking of the Requisitions.
• Check quotations received to ensure that they meet the minimum required specifications.
• Ensure that the quotations from the suppliers have a company stamp and that it (quotation) is signed.
• Attach the quotations to the requisitions and submit authorization.
• Enter the quotations on the comparative schedule.
• Ensure that suppliers are rotated regularly and avoid favoritism.
• Consult and make recommendations to the manager highlighting functionality, price, and preference goals.
• Communicate the award to the successful supplier and forward to Logistics for ordering.
• Develop and implement Electronic Suppliers Database.
• Complete the monthly report using approved templates.
• Inventory Management:
• Implement procedures for the receipt and issue of inventory items.
• Implement an inventory register.
• Implement an annual physical count of all inventory items.
• Maintain control over all orders and payment vouchers.
• Ensure payments are made within 30 days.
• Asset Management:
• Ensure all assets are tagged and recorded on the Fixed Assets register.
• Ensure all fields on the Fixed Assets Register are updated.
• Update the Fixed Assets Register for items disposed.
• Conduct annual physical count of all assets.
• Reconcile Fixed Assets Register to the general ledger.
• Adhoc duties required by the incumbent’s supervisor.

Closing date: 20 November 2025