Supply Chain Management Specialist at FASSET

Reference : FAS/RECRUITMENT/SCM1/2024

PURPOSE OF THE JOB

• To ensure compliance with PFMA, National Treasury Regulations and other relevant legislation in the procurement of goods and services. The SCM Specialist will be responsible for strategic sourcing, procurement, conversion, and logistics management services, by coordinating and collaborating with suppliers, intermediaries, third-party service providers and customers.

MAIN ACCOUNTABILITIES

•  Coordinate the implementation of the supply chain management system.
•  Supervise staff including performance reviews and agreements.
•  Ensure effective and efficient processing and reporting of Supply Chain Management.
•  Advise accurately on all SCM related matters to the SCM Manager.
•  Coordinate the development of policies and procedures for coordination of supply chain management with other functional areas in line with applicable legislation.
•  Coordinate the bid specification, bid evaluation, and bid adjudication committees, and ensure the proper functioning of the committees including all record keeping and secretariat functions.
•  Coordinate the Demand Management process in accordance with the supply chain management policy and legislative requirements.
•  Identify and implement the preference points system and appropriate goals per commodity in terms of preferential procurement policy objectives.
•  Implement supply chain processes in accordance with legislative prescripts.
•  Implement preferential procurement and Broad-Base Economic Empowerment.
•  Execute relevant functions as prescribed by the National Treasury.
•  Liaise with the Office of the Chief Procurement Officer regarding new practices and authorisations as required.
•  Coordinate monitoring and evaluation of compliance in line with OCPO.
•  Keep up to date with the latest legislative guidelines and updates.
•  Proactive management and timeous monthly reporting of supply chain management activities as well as quarterly report against the procurement plan
•  Report to National Treasury in accordance with the legislative guidelines.
•  Quarterly report on cost containment measure where applicable
•  Compile monthly and quarterly reports to the CFO
•  Maintaining of the deviation, variation, irregular fruitless and wasteful registers.
•  Implement proper contract management including accurately maintaining the contract register.
•  Identify and communicate to management the sources of possible risk, threats and loopholes.
•  Liaise with Auditors and manage audit process, while ensuring that all recommendations from
• Auditors are adequately addressed.
•  Identify and mitigate financial risks.
•  Respond to request for information to auditors within a two-day turnaround time.
•  Ensure efficient SCM administration at all times.
•  Cooperate with the finance function on expenditure related issues and ensure budget adherence.
•  Coordinate the development of an operational plan for the unit.
•  Provide administrative support services to the Bid Specification, Bid Evaluation and Bid
• Adjudication committees and other relevant evaluation and award structures.
•  Research, develop and implement strategic procurement practises so that cost saving, and socio-economic objectives are achieved.
•  Advise FASSET to participate in transversal contracting.
•  Promote stakeholder relations through effective communication mechanisms.
•  Coordinate efficient Contract management activities.
•  Ensure timeous payments of suppliers.
•  Coordinate all SCM Databases (CSD).
•  Provide continuous supervision, training, and development of divisional staff ensuring an effective and motivated team.
•  Performs related work as required.
•  Perform any other duties as assigned by the SCM Manager and CFO.
•  Present bi-annual workshops to FASSET managers and related staff on SCM best practices.
•  Ensure knowledge transfer and capacity building of SCM staff.
•  Manage the performance of staff assigned to the department.
•  Liaise with the HR division in conducting performance appraisals and ensure competency and training gaps are addressed.

REQUIRED QUALIFICATION
Qualification

•  Degree/B-Tech in Supply Chain Management/ Purchasing Management/Logistics/Finance or relevant qualification
•  A Post Graduate Degree is an added advantage

REQUIRED EXPERIENCE
Essential: 

•  3 years’ experience in an SCM environment implementing PFMA and National Treasury Regulations.
•  A minimum of 6 months supervisory experience of interns, learners and administrators within SCM environment.
•  Professional Body registration an added advantage

COMPETENCIES REQUIRED
Critical

•  Interpersonal Skills and stakeholders’ management.
•  Cross departmental query resolution.
•  Strong written and verbal communication skills in English.

KNOWLEDGE AND SKILLS REQUIRED
Essential

•  PFMA; National Treasury Regulations; BBBEEE; PPPFA and other related legislations.
•  Strong time management and organizational skills.
•  Adaptability and flexibility.
•  Comfortable working in fast-paced environment.
•  Computer literacy.