Sustainability Administrator at SBV Services (Pty) Ltd.

Description

Monitor and Maintain Legal Documents

• Monitor BCM platforms for BCM incidents and record BCM Incidents and record incidents electronically for easy accessibility. 
• Report the BCM incidents to the manager and monitor all BCM incidents that are reported. Obtain the necessary approvals to communicate the BCM incidents into the relevant business departments. 
• Update the relevant registers (i.e. BCM Incident register, etc.) as and when required.
• Draft the required communication, obtain the necessary approvals and   distribute to internal and external stakeholders.

Coordinate the Administration related to the Business Continuity Plans and -Tests

• Coordinate changes to the site Business Continuity Plans during annual review of SBV Resilience Framework and Resilience Policy. 
• Coordinate feedback from stakeholders for changes the Business Impact Assessment (BIA) for the review on an annual basis. .
• Update BCM plan and BIA records in line with the requirements of SBV.

Coordinate Business Continuity Tests

• Coordinate the annual or frequently as required Business Continuity Tests, including fact findings to support the Business Continuity Tests 
• Coordinate Business Continuity Test dates with the respective departments and functions including Technology Disaster Recovery function. 
• Assist the manager with communications to various parties in respect of Business Continuity tests and parties required relevant to each centre.

Assist With Environment, Social & Ethics Programme

• Manage the collections of ESG data with assistance from stakeholders.
• Assist with the coordination and arrangement of ESG Committee Meetings and issuing ESG Committee notifications and instructions as required 
• When required, contact relevant internal and external parties via telephone or email for ESG information – and data where required. 

Manage Internal and External Stakeholder Relationships 

• Maintain professional internal and external communication.
• Attend to calls and address BCM inquiries from business units and staff members.
• Liaise with the training department to follow up on BCM training to ensure to company BCM training requirements. 

Coordinate Office Administrative Tasks

• Arrange meetings between respective stakeholders, including:
• Arranging the venue
• Distributing invites and follow up on outstanding responses
• Record minutes of the relevant meetings. 
• Save the electronic version of the minutes and distribute to all relevant parties.
• Load the relevant invoices on the internal financial system and follow up on the approval and payment of relevant invoices. 

Requirements

Minimum Education and Experience Requirements

• Grade 12 (Matric)
• Certificate in General Administration
• 2 years’ administrative experience within the Insurance or Finance industry or
• 2 years’ experience in a risk environment (Advantageous).