Systems & Digital Platform Specialist at RecruitMyMom

• We're seeking a part-time, remote Systems & Digital Platform Specialist for a project ranging between 5 - 10 hours weekly. This role is a pivotal opportunity for a technical specialist to lead the structural transformation of a growing organisation’s digital ecosystem. By rationalising and optimising a suite of cloud-based platforms, you will ensure seamless document governance, operational efficiency, and a secure foundation for future scaling.

Key Responsibilities:

• Audit and refine the current Microsoft 365 environment, including tenants, user permissions, Teams, and OneDrive configurations.
• Lead the implementation of SharePoint as the central HQ document platform, managing the migration of business assets from individual accounts to a structured corporate environment.
• Establish and document robust protocols for file naming conventions, version control, access management, and data protection.
• Provide high-level support and coordination across the broader platform stack, including Xero, Wix, and Moodle.
• Develop user guidance and simple training resources to ensure staff adoption of new digital structures and workflows.
• Serve as the technical point of contact for troubleshooting and continuous platform maintenance following the initial project phase.

Requirements

• Extensive experience in Microsoft 365 administration, specifically focusing on SharePoint site architecture and document governance.
• Proven track record of cleaning up legacy digital systems and migrating data for small to medium-sized entities.
• Ability to translate complex technical requirements into user-friendly business structures.
• A dedicated focus on confidentiality, business continuity, and data security.
• Practical experience or familiarity with Xero, Wix, and Moodle environments.
• Proficient in Microsoft 365, SharePoint & OneDrive, and Microsoft Teams.