Teaching and Learning Coordinator (Post level 8) (Job ID: 6634) - (2311) at University of the Free State

Duties and responsibilities:

• Coordinate the Faculty’s Teaching and Learning operational plans, calendars, committee activities, meetings, action registers and implementation tracking.
• Facilitate communication and coordination between the Deputy Dean: Teaching and Learning, Heads of Department, Programme Coordinators, the Centre for Teaching and Learning (CTL) and relevant institutional support services.
• Coordinate student success initiatives, including the A-STEP tutorial programme, and facilitate the identification of modules and students requiring additional academic support.
• Analyse enrolment and throughput data, calculate and recommend module caps, coordinate capacity arrangements with other faculties, and verify the implementation of approved caps.
• Coordinate class, test, examination and venue timetables and resolve scheduling conflicts. 
• Resolve complex student registration cases and advise programme coordinators on curriculum-related registration queries.
• Coordinate the compilation, verification and updating of curriculum information for the Faculty rule book, prospectus, marketing materials and course catalogue.
• Coordinate curriculum-system maintenance, including AIR-tree and curriculum building, module scheduling, system loading and pre-registration testing to ensure alignment with approved curricula and academic rules.
• Provide guidance and training to academic and administrative staff on curriculum advice, registration processes and related systems.
• Coordinate internal and external programme reviews, professional-body accreditation processes and DIRAP submissions, ensuring compliance with requirements, deadlines and implementation of approved recommendations.
• Coordinate Faculty, CTL and DIRAP-related projects, including module mapping, graduate attributes, high-priority modules and student success initiatives.
• Consolidate and submit quarterly Annual Performance Plan (APP) information, compile operational reports and prepare briefing information for the Dean, Deputy Dean, Faculty Board and relevant committees.
• Maintain accurate, secure and audit-ready records of Teaching and Learning plans, reports, accreditation evidence, decisions and implementation activities in compliance with POPIA.
• Coordinate administrative arrangements, procurement documentation, venue bookings and expenditure monitoring for approved Teaching and Learning activities.
• Supervise facilitators, interns and support staff, including work allocation, induction, leave, attendance and performance management and training and development needs.

Inherent requirements:

• A relevant Honours degree or Postgraduate Diploma on NQF Level 8 in Education, Higher Education Studies, Academic Development, Quality Assurance, Management or a related field.
• A minimum of three (3) years’ relevant work experience in a higher education environment, which includes curriculum administration, enrolment or timetable coordination, quality assurance, accreditation support or related functions.

Recommendations:

• Working knowledge of the Higher Education Qualifications Sub-Framework (HEQSF), Council on Higher Education (CHE) requirements, and professional body accreditation processes.
• Five years' relevant experience in a higher-education environment, including curriculum administration, enrolment or timetable coordination, quality assurance,  accreditation support or related functions.
• Knowledge of university systems, policies, and procedures
• Member of a or registration with a professional body (attach a copy).

Competencies

Required competencies: 
Results Orientated:

• The ability to set high standards, establish tough goals, and to work to achieve success.
• The ability to be reliable, responsible, dependable and to fulfil obligations.

Strategic Thinking:

• The ability to focus on details, work towards perfection, and approach work in a neat and organised manner.
• The ability to be creative and open-minded when addressing work issues.

Business Acumen:

• The ability to adhere to rules and strictly follow work regulations.
• Proficient in using MS Office.

Leading:

• The ability to lead, take charge of situations, and offer opinions and directions to others. 
• The ability to be cooperative with others, display a good-natured attitude and encourage people to work together.

Building Coalitions:

• The ability to negotiate, sell, influence and to persuade others.
• The ability to make decisions through consultation, collaboration and working with close supervision. 

Closing date:
30 October 2026