Team Assistant (Cape Town) at Ninety One

In this role you will:
Team Assistant

• Be responsible for extensive diary management (especially management of people and time)
• Plan and coordinate travel arrangements including flights, car hire and accommodation
• Manage and reconcile all expenses on the expense system (Oracle)
• Ensure that compliance approval is received in accordance with the FAIS regulations
• Meeting arrangements (internal and external)
• Deal with client and staff queries in a professional manner
• Typing and formatting of documents and management of folders
• Taking actions at internal meetings and distributing to the team
• Coordinate due diligences, client meetings
• Organise and book meeting rooms / venues
• Compile meeting packs – printing and binding
• Arrange catering and refreshments for meetings
• Arrange client gifts as and when necessary
• Ensure the office is tidy and log any issues with facilities accordingly
• Miscellaneous errands as and when requested

Events

• Arrange smaller ad hoc events (maximum 50 people)
• Coordinate external client events which includes but not limited to road shows, workshops, client conferences, golf days, breakfasts, lunches etc.
• Assist in the coordination of internal staff team buildings / offsites
• Brief and objective discussions with Sales Manager and budget management
• Source venues for events, dinners, workshops etc
• Distribute invitations and follow-up with clients via Salesforce and Eventogy
• Conduct electronic RSVPs and capturing all information correctly for all events
• Assist with the online registration of guests at events as well as helping with set-up of the event, attending and helping with smooth running of event on the day
• Be responsible for printing & collation of conference / roadshow / workshop/ information packs
• Provide final reporting post an event for event follow-ups, including CPD certificates
• Ability to travel

You should consider applying if you have:

• Degree educated
• 3-5 years’ experience as a team assistant within the financial services industry.
• Work experience as an executive assistant to a client service team or senior management is essential
• Excellent written and verbal communication skills
• Extensive Outlook experience
• Advanced Microsoft Word, Excel and Powerpoint

Some of the attributes we look for in a person are:

• The ability to ‘approach and own’ and continuously look for opportunities to develop
• A client focused and collaborative approach
• Ambition, balanced with decency and humanity
• Ability to analyse, interpret and assimilate information