Team Assistant at Mahlako Financial Services

About the job

Mahlako a Phahla Financial Services is looking for a Team Assistant to work with and to provide support to a team. In this role you will provide a comprehensive administrative support to the team including proactive diary management, general operational support and effective co-ordination of the team’s activities.

Responsibilities:

• Effectively provide professional administration support to the team as required.

• Coordinate and schedule meetings with internal and external stakeholders.

• Coordinate and manage events including the management of travel bookings and logistics.

• Act as the focal point for the team, judge the priorities and proactively work with the many conflicting demands of the team.

• Administer and minute key meetings, including the management of meetings rooms.

• Manage basic correspondence with all stakeholders (internal and external) and their requests.

• Create and maintain any filing and database systems, carrying out regular reviews to ensure the accuracy and efficiency of these.

• Assist in maintaining and uploading content to the company’s intranet (e.g. SharePoint).

• Run reports as required and assist with the administration and co-ordination of departmental reports.

• Contribute to projects and activities as appropriate for the team e.g. project co-ordination, research, presentation and communication support and day-to-day operational activities.

• Proactively identify where additional support can be given to the leaders/managers in the team.

• Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications.

• Arrange required training for the team in line with CPD requirements.

• Support the team Fund raising processes and initiatives.

Requirements:

• Diploma or Degree in Business, Finance, Investments, and any other relevant degree.

• Working in a pressurised environment with conflicting priorities and without supervision

• Preference will be given to candidates with strong MS Office Skills (Word, Excel, PowerPoint).

• Client and stakeholder relationship management experience favourable.

• Knowledge of financial markets or Private Equity would be advantageous.

• Understanding of Investment management industry.

• Excellent planning and organising skills – proven ability to prioritise, manage time effectively and use initiative as appropriate.

• Ability to diary manage, organise meetings and events and book accommodation and travel

• Reliable and enthusiastic with proven ability to work in a team environment, to establish effective working relationships and to communicate with a wide range of people and at all levels.

• An ability to gather, collate and analyse numeric data/information and present coherently in reports and presentation materials.

• Excellent attention to detail and accuracy.

• Takes ownership of work and makes informed decisions.