Team Coordinator (P11) (Facilities Management: Campus Facilities Management: General Work, Cleaning and Waste Management) (Re-advert) at University of Johannesburg

Job Description:

• This post requires the successful incumbent to oversee the effective coordination and supervision of campus cleaning, general work, and waste management.  Ensure the supervisors, team leaders, and general cleaners are managed day-to-day. Delegate duties according to schedules and proper planning.

Responsibilities: 

People Management:

• Task and supervise the activities of the work teams to ensure that set goals are achieved.
• Coordinate and implement learning and development practices within the teams.
• Perform on-the-job training to ensure that workers are equipped with the necessary skills.
• Coordinate the working schedules within the Cleaning general work and waste management unit.
• Ensure teams always adhere to Occupational Health and Safety Regulations.
• Complete administrative documents of work teams for record-keeping and staff management purposes.
• Ensure cleaning work schedules/checklists are implemented and adhered to as per the university standards.
• Manage client relationships and communicate with clients regularly.
• Make certain regular buildings/offices/outside houses and residence inspections are conducted through walkabouts with the supervisors.
• Ensure that necessary equipment is available for work teams and proper repairs on assets are done efficiently.
• Responsible for communicating with management and cascading feedback to all team members.
• Appropriate use and maintenance of hand-held equipment materials (brooms, mops, blowers, vacuums, etc.).
• Coordinate the overtime through the UJ policy and processes and allocate staff accordingly.
• Manage employees reporting to you through the university Performance Management system that is in place.
• Manage relations with internal and external customers, employees, and other stakeholders to answer questions, disseminate or explain information, take orders, and address complaints.
• To manage information relevant to the job for records to be kept up to date for future reference.
• Oversee through supervision the care and distribution of usable materials.
• Estimates costs, manpower needed, and time necessary for effective service delivery.
• Prepares job specifications for services to be delivered. 
• Provide weekly reports on service delivery.
• Requisitions and controls supply and equipment for effective service delivery.
• Coordinate and participate in the operation of power equipment commonly used for service delivery.
• Coordinate the recycling of waste material.
• Ensure employee relations issues are managed working in line with the UJ Policy. Escalate and manage working in collaboration with the manager and HCM.
• Ensure regular inspections are coordinated. Conduct walk-about inspections with the supervisors.
• Manage leave by the UJ policy. Ensure leave is captured.
• Ensure procurement processes are coordinated in collaboration with the manager and the relevant stakeholders.
• Coordinate training as per annual training plans in collaboration with HCM.
• Participate in projects as delegated by the manager.

Maintenance:

•  Ensure the appropriate use and maintenance of equipment and store materials.
• Ensure an asset register is in place and maintained.
• Notify the manager of occurring deficiencies or needs for repairs.

Litter and Waste Clearance:

• Corodinater and supervise the removal of waste material inside and outside of the campus buildings.

 Compliance & Health and Safety:

• Understand and ensure the implementation of the university Health and safety policy and emergency Fire procedures.
• Report any faulty appliances, damaged equipment, or any potential hazard.
• Promote safe working practices within the university grounds.
• Ensure employees wear the uniform and or protective clothing.
• To ensure all equipment, machinery, and buildings are secure.
• To keep the tool shed/mess room clean and tidy.

Minimum requirements

• Diploma (NQF 6) in Facilities Management 
• At least three (3) to five (5) years of Facilities Management experience.
• Three (3) years of supervisory experience
• A valid code 8 Drivers license

Competencies ans Behavioural Attributes:

• Excellent written, verbal, listening, and interpersonal communication skills.
• Good organisational skills
• Ability to work on own initiative.
• Friendly personality and a smart, presentable appearance
• Self-motivated
• Written and verbal communication
• Powerpoint presentation
• Supervisory
• Employee Relations
• Report writing.
• Oracle
• Computer literate in MS Office packages i.e. Outlook and emails, Excel, and Word
• Iproc system