Fresh Jobs at University of Johannesburg

Job Description:

• The Timetable Department resides within the Central Academic Administration Division and is responsible for all tasks related to the University’s Timetables – i.e. all lecturing- and assessment timetables, as well as permanent and ad hoc venue bookings of all lecturing- and assessment venues, plus computer laboratories (in collaboration with the Manager: Computer Labs).

 
Job Purpose:

• Responsible for the centralisation and optimisation of the University’s examination timetables (ETTs) for main- (Jun & Nov), SSA- (Supplementary, Special & Aegrotat – Jul & Dec) and special (Aug & Jan) exams, including optimal venue allocation. Responsible for maintaining some of UJ’s Calculation Criteria data: SSTUDE-2. Supervising exam timetable functions of the Department for all campuses. CELCAT Exam Scheduler Expert and Administrator.

 
Responsibilities:
 
Support good governance of the UJ exam timetables for effective (optimised) exams (final assessments): 

• Maintain, optimise and publish the Master Exam Timetable (ETT) for all main assessments (June & November).
• Coordinate the annual update and distribution of the UJ Assessments and Exams master files.
• Assign examination venues fairly and efficiently using CELCAT Exam Scheduler across all campuses.
• Every three years, regenerate the University’s main undergraduate exam timetable from a zero-base.

Risk Mitigation & Quality Assurance:

• Validate and implement approved timetable calculation criteria annually.
• Ensure consistency across all timetable-related systems and records.
• Implement University-approved timetable changes, storing relevant audit trails.

CELCAT Exam Scheduler Administration:

• Act as the CELCAT Exam Scheduler expert and administrator.
• Test software updates and interface functionality (ITS INT 4 system).
• Liaise with internal and external stakeholders for process optimisation.

Ad Hoc Venue Booking Coordination:

• Collaborate to integrate and lock venue data across all campuses for smooth ad hoc bookings.
• Prepare templates for registration and special exam bookings annually.

Timetable Publication & Communication 

• Coordinate timely publication and communication of exam timetables and venue allocations.
• Ensure all stakeholder feedback and changes are implemented and documented.

Minimum requirements

• A Degree or relevant (NQF 7) qualification in  (IT/Computer Sci/Mathematics/Statistics-related study fields preferred).
• Five (5) years of experience in timetabling and timetable optimisation at a tertiary education institution, with a minimum of two (2) years’ experience in a supervising position.
• Extensive knowledge of and a minimum of three (3) years’ experience in the use of the examination timetable subsystem of the ITS Integrator 4 Student Management System supplied by Adapt IT.
• Extensive knowledge of and at least three (3) years’ experience in the use of timetable scheduling/optimisation software, such as CELCAT, or Syllabus Plus, or a similar system.
• Advanced Level MS Excel skills.
• Extensive experience in the use of the MS Office Suite.
• In-depth knowledge of UJ Policies and Procedures pertaining to timetables and venue bookings.

Competencies and Behavioural Attributes:

• Excellent problem-solving skills via logical analytical thinking.
• The ability to consistently work accurately under pressure – with excellent attention to detail.
• Good to advanced numerical skills.
• Very good verbal and written communication skills.
• Excellent planning and organising skills, including staff- and time management.
• Good administrative skills.

Recommendations:

•  A Postgraduate Diploma in the relevant field.
   

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Job Description:

• The University of Johannesburg is seeking a dynamic and experienced individual to join our Division for Global Engagement as Director, Study Abroad. This leadership role reports directly to the Senior Director of Global Engagement and plays a key part in advancing the University’s internationalisation strategy. This is an exciting opportunity for a passionate international education professional to contribute to shaping global experiences that foster cross-cultural understanding and academic excellence.

 Responsibilities:
 
The Director, Study Abroad will:

• Lead and coordinate all aspects of the Study Abroad Programme, including student selection, application processing, registration, and orientation.
• Manage housing, safety, and wellbeing of international students in partnership with internal departments and external landlords.
• Maintain and update programme materials and promotional content, including the UJ Study Abroad website.
• Build and maintain strong relationships with international partner universities, embassies, consulates, and government agencies (e.g., Department of Home Affairs).
• Develop and implement new international partnerships, short-term programmes (summer/winter schools), and customised faculty-led study abroad initiatives, incl. new innovative exchange programmes promoting entrepreneurship.
• Maintain relationships with the Consulates and Embassies of partner countries to ensure adequate predeparture briefing of inbound students; attend briefings regularly.
• Establish and maintain contact with the international offices and administration offices of partners.
• Provide strategic immigration support for international students, postdoctoral fellows, visiting scholars, and UJ employees.
• Monitor international trends, benchmarks, and policy development to ensure UJ’s programme remains competitive and aligned with global standards.
• Oversee financial management, grant writing, budgeting, and resource allocation within the Study Abroad Office.
• Collaborate with faculties and internal stakeholders to enhance interdisciplinary international education opportunities.
• Represent UJ locally and internationally at events, conferences, and on advisory boards.
• Lead a team by providing staff training, development, performance management, and workflow optimisation.
• Serve as acting Senior Director: Global Engagement when required, including delegated authority responsibilities.

Minimum requirements

• A Postgraduate qualification (NQF 9) in International Relations, Education, Communication or other relevant field.
• Demonstrated experience of a minimum of 5 years in international higher education, student mobility, or global programme administration.
• A strong understanding of immigration policies and procedures relevant to South African higher education.
• Excellent leadership, organisational, communication and intercultural communication skills.
• Sound knowledge of new technology and the ability to integrate new technology in order to streamline processes and reporting mechanisms internally and externally.
• Willingness and ability to travel nationally and internationally.

Competencies and Behavioural Attributes:

• Proven ability to work effectively and in a collegial manner with university staff and faculties.
• Proven fundraising skills for partnership programmes.
• Proven report writing and presentation skills.
• Proven extensive management skills.
• Excellent leadership skills for dealing with own staff and advising senior academics.
• Proven ability to provide academic leadership in the development of curricula.
• Above average computer skills (MS Office including Excel).
• Well-developed written and oral communication skills with competency in public relations and negotiation.
• Ability to conduct research in this area of work and convey results effectively to the University management.
• Ability to coordinate among many university departments.
• Demonstrated cross-cultural communication skills.
• Ability to network and build relationships.

Recommendations:

• A PhD in relevant field.
• Prior experience from a Study Abroad portfolio at a higher education institution in South Africa or abroad.
• Ability to communicate and drive marketing and brand activities.
• An additional language other than a South African official language.

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Job Description:

• This post requires the successful incumbent to oversee the effective coordination and supervision of campus cleaning, general work, and waste management.  Ensure the supervisors, team leaders, and general cleaners are managed day-to-day. Delegate duties according to schedules and proper planning.

Responsibilities: 

People Management:

• Task and supervise the activities of the work teams to ensure that set goals are achieved.
• Coordinate and implement learning and development practices within the teams.
• Perform on-the-job training to ensure that workers are equipped with the necessary skills.
• Coordinate the working schedules within the Cleaning general work and waste management unit.
• Ensure teams always adhere to Occupational Health and Safety Regulations.
• Complete administrative documents of work teams for record-keeping and staff management purposes.
• Ensure cleaning work schedules/checklists are implemented and adhered to as per the university standards.
• Manage client relationships and communicate with clients regularly.
• Make certain regular buildings/offices/outside houses and residence inspections are conducted through walkabouts with the supervisors.
• Ensure that necessary equipment is available for work teams and proper repairs on assets are done efficiently.
• Responsible for communicating with management and cascading feedback to all team members.
• Appropriate use and maintenance of hand-held equipment materials (brooms, mops, blowers, vacuums, etc.).
• Coordinate the overtime through the UJ policy and processes and allocate staff accordingly.
• Manage employees reporting to you through the university Performance Management system that is in place.
• Manage relations with internal and external customers, employees, and other stakeholders to answer questions, disseminate or explain information, take orders, and address complaints.
• To manage information relevant to the job for records to be kept up to date for future reference.
• Oversee through supervision the care and distribution of usable materials.
• Estimates costs, manpower needed, and time necessary for effective service delivery.
• Prepares job specifications for services to be delivered. 
• Provide weekly reports on service delivery.
• Requisitions and controls supply and equipment for effective service delivery.
• Coordinate and participate in the operation of power equipment commonly used for service delivery.
• Coordinate the recycling of waste material.
• Ensure employee relations issues are managed working in line with the UJ Policy. Escalate and manage working in collaboration with the manager and HCM.
• Ensure regular inspections are coordinated. Conduct walk-about inspections with the supervisors.
• Manage leave by the UJ policy. Ensure leave is captured.
• Ensure procurement processes are coordinated in collaboration with the manager and the relevant stakeholders.
• Coordinate training as per annual training plans in collaboration with HCM.
• Participate in projects as delegated by the manager.

Maintenance:

•  Ensure the appropriate use and maintenance of equipment and store materials.
• Ensure an asset register is in place and maintained.
• Notify the manager of occurring deficiencies or needs for repairs.

Litter and Waste Clearance:

• Corodinater and supervise the removal of waste material inside and outside of the campus buildings.

 Compliance & Health and Safety:

• Understand and ensure the implementation of the university Health and safety policy and emergency Fire procedures.
• Report any faulty appliances, damaged equipment, or any potential hazard.
• Promote safe working practices within the university grounds.
• Ensure employees wear the uniform and or protective clothing.
• To ensure all equipment, machinery, and buildings are secure.
• To keep the tool shed/mess room clean and tidy.

Minimum requirements

• Diploma (NQF 6) in Facilities Management 
• At least three (3) to five (5) years of Facilities Management experience.
• Three (3) years of supervisory experience
• A valid code 8 Drivers license

Competencies ans Behavioural Attributes:

• Excellent written, verbal, listening, and interpersonal communication skills.
• Good organisational skills
• Ability to work on own initiative.
• Friendly personality and a smart, presentable appearance
• Self-motivated
• Written and verbal communication
• Powerpoint presentation
• Supervisory
• Employee Relations
• Report writing.
• Oracle
• Computer literate in MS Office packages i.e. Outlook and emails, Excel, and Word
• Iproc system
   

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Job Decsription

• The Executive Personal Assistant to the General Counsel will provide high-level administrative and executive support in a fast­ paced, confidential environment. This role demands exceptional organizational skills, discretion, and professionalism, akin to the support provided to senior partners in top-tier corporate law firms. The Executive PA will act as a gatekeeper, liaison, and coordinator, ensuring the General Counsel's office operates efficiently and effectively

Responsibilities:
Office Management & Coordination:

• Provide professional and effective management of the Office of the General Counsel in line with best practice.
• Act as a first point of contact on all general queries that go via the office.
• Handle incoming and outgoing correspondence, including emails, phone calls, and client inquiries, ensuring timely and professional responses.
• Organise and liaise between Divisions, Executive Leadership Group (ELG) and other members of the Executive Committee, Directors of the Office of the General Counsel, Senior Legal Advisors, Legal Advisors, external stakeholders and administrator/s of the Office of the General Counsel.
• Effectively manage the diary of the General Counsel ensuring that both internal and external stakeholders' requirements are met.
• Prioritise matters and information in terms of urgency and importance.
• Organize domestic and international travel logistics and assist with the planning and coordination of internal and external events or client meetings.
• Draft and disseminate presentations, minutes, and correspondence to relevant stakeholders.
• Assist with scheduling performance reviews of all executive staff reporting to the General Counsel.
• Manage and coordinate the budget of the Office of the General Counsel.
• Coordinate strategic projects on behalf of the General Counsel (that is a high demand).
• Provide flexible support with additional tasks as required to facilitate the smooth operation of the Office of the General Counsel.

Stakeholder Liaison and Management:

• Work closely with other MEG Personal, Directors of the Office of the General Counsel, Senior Legal Advisor, Legal Advisors and Executive Assistants in organising and managing the diaries of Office of the General Counsel members thus ensuring achievement of goals.
• Communicate with internal and external stakeholders, employees, resolve or escalates to the General Counsel.

Reporting and risk Management:

• Coordinate monthly and management reports from key stakeholders for the General Counsel (member).
• Ensure all SLAs with relevant stakeholders are always adhered to.
• Maintain professional and confidentiality and manage information that goes via the office of the General Counsel.
• Identify relevant risks with the officer, resolve or escalate to the General Counsel.

Administration: 

• Provide clerical and administrative support to the General Counsel.
• Prepare, review, and proofread legal documents, presentations, reports, and confidential materials with accuracy and attention to detail.
• Keep records up to date and maintain an effective filing system (electronic and physical) in compliance with legal and university standards.
• Coordinate logistics for internal and external meetings, including legal committees.
• Manage procurement of operational items to enable efficient operation and timely payment of invoices.
• Plan, arrange and coordinate relevant workshops, functions and conferences as directed by the General Counsel.
• Keep abreast of new developments in the field and effectively apply best practice in the office setting.
• Perform ad hoc duties as and when required by General Counsel.
• Process expense claims, invoices, and procurement requests.
• Dicta-typing, formatting agreements, amending agreements, typing correspondence and general typing.
• Diary Management, meetings (including travel arrangements.
• Filing and filing system management.
• Action all incoming calls, emails.
• General Admin duties including filing.

Minimum requirements

• Diploma (NQF 6) in Office Administration, Legal Studies, or related field (a Paralegal Diploma will be an advantage).
• Minimum five (5) years' experience as a PA or Executive Assistant in an attorney's firm or as an Executive Assistant for a Head of Legal/ General Counsel.
• Dicta-phone typing (at least 60 words per minute with excellent accuracy).
• Commercial secretarial work.
• Advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent time management and multitasking abilities.
• High level of discretion and professionalism.
• Familiarity with legal terminology and document handling.
• Strong typing, document formatting, and data management skills.
• Broad experience in corporate commercial PA roles.
• Strong interpersonal skills and a proactive approach to problem-solving.

Competencies & Behavioural Attributes:

• Strong planning, organising and a methodical approach to work.
• Excellent self-management skills and resource management skills.
• Good command of the English language (written and verbal).
• Strong customer service, diplomacy, and assertiveness skills.
• Ability to work under pressure in a fast paced and deadline-oriented environment.
• Project Management skills.
• Strong time management skills.
• Excellent interpersonal and listening skills.
• Good written and oral communication skills.
• Ability to identify and mitigate risks.
• Collegial and emotionally intelligent.
• High level of integrity and ethical standards.
• Ability to use technology and software tools to improve efficiency.
• A team player with a positive attitude and willingness to support others.

Recommendations:

• Previous experience in an attorney's firm or as an Executive Personal Assistant to a Head of Legal or General Counsel.

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Responsibilities:

• Ensure logistical arrangements for committee meetings, including setting up of meetings and monitoring of attendance.
• Ensure completeness and timeous submission of committee packs and agenda (Tender Committee, Procurement Tender Committee, Bid Specification Committee and Bid Evaluation Committee)
• Ensure timeous drafting of committee minutes (Tender Committee and Procurement Tender Committee) and handle correspondence with Project leaders on committee feedback and the status of their request.
• Review and ensure completeness of preferred and sole sourcing requests.
• Compile pre-payment submissions, as and when required.
• Ensure effective document storage, archiving and record management for tender related documents
• Attend to audit queries and provide required documentation.
• Ensure timeous execution of I-Proc's.
• Load and send purchase orders to the end-user for (Contracts, Interim and Consultant orders).
• Ensure effective stakeholder engagement and communication with committee members, project leaders, managers and with peers.
• Ordering of office supplies, including stationery and groceries for the department as and when required.
• Proactively assess personal skills, knowledge, and competency gaps relevant to the procurement, tendering, and financial administration functions.
• Attend internal and external training programs, workshops, and seminars focused on procurement and supply chain.

Minimum requirements

• Diploma or Certification in Procurement/Logistics or Supply Chain Management or equivalent at (NQF 6).
• Three (3) to five (5) years' relevant experience in Procurement/Logistics/Supply Chain.
• Experience working on the SCM modules, experience on Oracle will be an advantage.
• Three (3) years’ experience working within the SCM environment.
• Understanding of SCM system and principles.
• Understanding of the procure to pay processes.

Competencies and Behavioural Attributes:

• Communication Skills (Verbal and Written)
• Numeracy and accuracy
• People Management
• Attention to detail
• Planning and organising
• Computer Literacy (MS Office, Advanced Excel)
• Strong interpersonal relationships
• Analytical and critical thinking
• Honest and reliable

 Recommendations:

• Previous experience in a higher education environment will be an advantage.
• Committee Secretariate experience.

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Job Description:

• The Faculty of Health Sciences, University of Johannesburg, wishes to appoint a Clinic Manager qualified in the discipline of Biokinetics, who will contribute actively to patient care, clinic management and administration, and the facilitation of teaching and learning through supervision of students doing work-integrated learning at the Doornfontein Biokinetics Clinic and Sport Science Lab.
• The successful candidate is expected to provide professional biokinetics treatment to patients, perform clinic administration, and supervision of Clinicians, and facilitate the professional practical training of students doing work-integrated learning at the clinic/lab. Where necessary, the Clinic Manager may become involved in community outreach activities, in-line with the discipline/departmental specific objectives This will include a focus on biokinetics, and relevant cognate disciplines.

Responsibilities:

• Clinical evaluation and treatment of biokinetic patients.
• Assisting with campus health days and initiatives.
• Responsible for administering and performing Vitality Fitness Assessments and any other medical aid assessments.
• Ensure the DFC biokinetic clinic operates smoothly and follows the professional guidelines.
• Management of clinic staff.
• General management and administration.
• Assist with the work-integrated learning of students.
• Assist academic staff with teaching and assessment.
• Ensure involvement for the betterment of the institution and community.
• Contributes to departmental outreach and community engagement programmes.
• Continuously develop self in the relevant scientific field.
• Engage in career development and leadership development opportunities.
• Participation (attend and/or present) in the internal continuous professional development workshops will be required on occasion.

Minimum requirements

• A Degree or relevant qualification in Biokinetics (NQF 7) or equivalent.
• A minimum of two (2) to three (3) years’ independent practice experience in Biokinetics.
• Up-to-date registration with the Health Professions Council of South Africa and the Biokinetics Association of South Africa.
• Up-to-date Basic Life Support (BLS).
• Up-to-date registration with Discovery Vitality as an accredited provider

Competencies and Behavioural Attributes:

• The ability to teach at a higher education level.
• Good command of the discipline of Biokinetics with its latest knowledge and trends.
• Excellent interpersonal, written, and verbal English communication skills.
• Excellent planning and organisational skills.
• Excellent academic and administrative skills.
• Excellent computer literacy skills.
• Ability to work independently and in a team.
• Collegial and emotionally intelligent.
• Ability to function in a diverse environment.
• High level of integrity and ethical behaviour.
• Good time management skills.
• Critical thinking and problem-solving skills.
• Strong work ethic.
• Show adaptability in the teaching and learning and clinic environment by becoming an active team player and addressing possible challenges in the environment in a proactive manner.

Recommendations:

• Has or is currently enrolled for Postgraduate (NQF 8) qualification in the relevant discipline.
• Own transport.