Technical Administrator X2 – REF: JWEX02/202526 at Johannesburg Water

KEY RESPONSIBILITIES:

• Receive, record and process work requests and project charters received from various departments as assigned by the senior administrator. Implement and manage a work request/project charter register. Record all processed work requests and track status on processing. Initiate Purchase requisitions for works requests for review and release by Senior Administrator, track and issue orders to requesting departments.
• Ensure compliance with SCM policy and approved contract conditions for purchase of fixed/movable assets. Complete FA5 forms for procured fixed/movable assets and for review by line manager for submission to finance with all necessary documents for capitalization.
• Create files (for new projects) in line with the departmental filling system. Archive all completed project files and documents as and when required. Retrieve files as and when required by Auditors and project teams or other departments.
• Convert hard copies to electronic system and store on the specified folder. Analyse data and prepare relevant reports as per set framework or template for submission to the Senior Administrator. Extract report on monthly basis reflecting expenditure on Movable Assets and share with relevant departments per assigned line items.
• Manage the assigned departments expenditure above 95% but not exceed allocated annual budget. Track capitalisation by other departments for Assets (FA5’S) for all assets purchased through works requests. Assist the project team with administrative duties on as and when required basis. Initiate stores reservations and management of stationary

JOB REQUIREMENTS: ESSENTIAL QUALIFICATIONS AND EXPERIENCE

• National Diploma in Administration or Office Management
• 3 years’ experience in office environment with relevant filing, administration experience and people’s management skills
• Computer literacy in uses of MS Office Packages and SAP software