Temp Inventory Controller - Ladysmith at Distell

Purpose of the Position

• The effective management of inventory received, stored, and despatched to ensure OTIF delivery of quality products and achievement of financial imperatives as well as act as the custodian of the Warehouse Management System at a site level.

Key Performance Areas Include, But Are Not Limited To

• Ensure the cost-effective inventory management of all goods
• Check depot days of cover daily and communicate with Planning Deployment to prevent out of stocks onsite (OOS)
• Report all stock outs to depot, sales and Planning as well as liaise with planning to resolve any stock issues
• Plan correct storage location for products in liaison with Ops Manager
• Plan and create Physical Inventory Documents for monthly stock counts. as well as reduce write-offs and losses to a minimum
• Ensure optimal stock availability and stock rotation
• Help enable superior customer service as measured by On Time In Full (OTIF)
• Maintain the highest possible level of customer service, while effectively ensuring that all customer complaints are dealt with swiftly and efficiently
• Ensure strict adherence to corporate governance in terms of stock movement and documentation in accordance with the ICC and Audit controls, Quality Control and inspections
• Ensure that Risk audits and Quality control audits requirements are fully complied with
• Ensure quality control checks on receipt of stock and before despatch of stock
• Ensure FIFO principle is applied to stock movements by printing bin pulling sheets for warehouse
• Knowledge of adherence to stock age policy, ensure that all concessions are raised and approved
• Knowledge of adherence to product recall policy
• Monitor outer packaging quality
• Administer the execution of the product recall process at site level
• Perform all administration and reporting effectively
• Ability to accurately conduct daily and monthly physical inventory counts. This includes conducting stock counts according to the company standards and procedures as well as ensuring that handheld devices used in the stock process are set up correctly and maintained accordingly
• Ensure that physical stock count is uploaded on SAP. A stock variance report needs to be generated and all variances need to be investigated via route cause analysis. All authorised unresolved variances per stock count need to be posted.
• Stock count needs to be generated and stored on SAP with the relevant postings and audit reports. Ad hoc stock countsare also to be conducted for unresolved variances
• Ensure that the route settlement corrections have been processed correctly
• Ensure that stock write offs and variances are actively managed. This includes the management of Stock Age to reduce write offs and losses kept at minimum
• Ensure that all post goods issues have been processed for all deliveries and driver corrections
• Responsible for the reconciliation of invoices to shipments and deliveries daily
• Ensure that no deliveries have been issues without shipments. All proof of delivery notes need to be checked and accounted for. All invoice queries need to be corrected and resolved.
• accordance to the claim procedure. All inter depot movements need to be confirmed with despatching sites on a monthly basis
• Responsible for the financial controls of ensuring that the stock postings are posted to the correct accounts, variance commentary is to be compiled and submitted to management with trend analysis. All high risk incidents with respect to losses stemming from damage, theft and quality write offs need to be highlighted and reported
• Ensure that Operational Costs cents per litre cost is contained through continual investigation and improvement of asset utilisation
• Ensure that all Employees are conversant with relevant business information, policies, processes and procedures
• Improve business processes to ensure achievements of Business Objectives

The successful candidate must have the following qualifications, skills and experience:

• Matric Certificate
• Relevant 1 – 2 year Diploma, Degree or qualification in Logistics / Supply Chain
• Minimum of 6 months relevant experience in FMCG Logistics / Distribution Environment
• Knowledge of the WMS system will be advantageous
• Computer literacy in MS Office, SAP and SuccessFactors
• The ability to work under pressure and meet tight deadlines
• Excellent communication skills (both written and oral) and sound presentation skills
• The ability to work after hours and / or shifts if necessary